Recruiting Coordinator

Specter; San Francisco, Northern (CA, KY); On-site; USD 70,000 - 90,000; Full time

Job summary

Specter is seeking a Recruiting Coordinator to own the logistics and candidate experience for roles across engineering, software, supply chain, and operations. You will be the operational spine of the hiring process, tracking where each candidate sits and what is blocking progress while nudging as needed.

This role involves coordinating both virtual and on-site interviews at scale, maintaining an accurate ATS, and partnering with recruiters and hiring managers to ensure a smooth, professional

Qualifications

• 2+ years of recruiting coordination and/or executive assistant experience.
• Exceptionally organized; able to manage many moving pieces without dropping balls.
• Warm, approachable presence; you are the face of Specter to candidates and a daily partner to hiring managers.
• Strong written and verbal communication.
• Comfortable with Applicant Tracking System (ATS) and calendar tooling.

Responsibilities

• Own interview scheduling end to end across candidates, interviewers, and hiring managers, handling reschedules without losing momentum.
• Serve as the primary point of contact for candidates from first outreach through onsite.
• Manage onsite and virtual interview logistics including rooms, agendas, prep materials, tours, and candidate travel.
• Keep the ATS clean and current for trustworthy pipeline data.
• Post and maintain open roles across ATS and external boards.
• Partner with recruiters and hiring managers on debriefs, pipeline hygiene, and weekly hiring reporting.

Skills

Recruiting coordination

Executive assistant experience

Highly organized

Excellent communication

ATS proficiency

Tools

ATS (Applicant Tracking System)

Calendar tooling (Google/Office 365)

Job description

About Specter

Specter's mission is to help customers automate the physical world. Today, we build video sensors with state-of-the-art AI agents that answer any question, anywhere in their environments. Our systems can automatically detect and reason about any physical activity captured on camera, from security incidents (e.g. perimeter intrusion, theft, LPR), to safety monitoring (e.g. PPE detection, injured people), to operational efficiency (e.g. material tracking, congestion monitoring). We offer both long range wireless and wired sensor variants to suit any deployment.

About the Role

We are looking for a Recruiting Coordinator to own the logistics and candidate experience behind every role we hire for. Recruiting at Specter runs across a wide surface: engineers, software, supply chain, and operations, often in the same week. You will be the person who keeps all of it moving.

This is a coordination role. You are the operational spine of the hiring process — the one who knows where every candidate sits, what is blocking them, and who needs a nudge. Recruiters and hiring managers depend on you to hold the details so they can stay focused on evaluation and closing.

Our hiring is happens both virtually and on site: facility tours, hands‑on interviews, candidates flying in for the day. The right person for this role is unusually organized, comfortable holding a high volume of moving pieces at once, and cares that every candidate leaves with a good impression of Specter whether or not they get an offer.

What You Will Do

• Own interview scheduling end to end — coordinate calendars across candidates, interviewers, and hiring managers, and absorb the inevitable reschedules without losing momentum
• Serve as the primary point of contact for candidates from first outreach through onsite, keeping them clear on logistics, timelines, and next steps
• Run onsite and virtual interview logistics: rooms, agendas, interviewer prep materials, facility tours, and candidate travel
• Keep the ATS clean and current so pipeline data is something the team can actually trust
• Post and maintain open roles across the ATS and external boards
• Partner with recruiters and hiring managers on debriefs, pipeline hygiene, and weekly hiring reporting

Qualifications

• 2+ years of recruiting coordination and/or executive assistant experience
• Exceptionally organized. You hold and organized a lot of moving pieces at once without dropping any balls
• A warm, easy presence with people. You are the face of Specter to candidates and a daily partner to hiring managers
• Strong written and verbal communication
• Comfortable with Applicant Tracking System (ATS) and with calendar tooling