People and Talent Coordinator

Spectro Cloud; San Jose (CA); Hybrid; USD 95,000 - 115,000; Full time

Benefits offered by this job

Competitive compensation: $95,000-$115

Medical, dental, and vision insurance

Company retirement plan

Flexible PTO and holidays

Paid family leave

Catered lunches in-office

Job summary

Spectro Cloud, based in San Jose, CA, is seeking a highly organized People and Talent Coordinator to support recruiting efforts and ensure a superb candidate and new-hire experience in a hybrid role.

You will streamline recruitment operations, actively source passive talent, manage end-to-end coordination, onboarding, and cross-functional HR projects, while maintaining data integrity across Rippling ATS and other tools.

Qualifications

• Bachelor’s degree in HR, Business Administration, or related field preferred.
• 3+ years of recruiting coordination or HR operations experience.
• Experience sourcing across Engineering, Business/GTM and AI talent.
• Strong data-oriented mindset with high accuracy and organizational skills.
• Experience managing high-volume interview scheduling and offer processing.

Responsibilities

• Serve as primary contact for candidates during interview process and onboarding.
• Identify and engage passive candidates via LinkedIn Recruiter and networks.
• Prepare and process new hire offer letters accurately.
• Coordinate interview scheduling across teams and time zones.
• Support hiring across domestic and international markets.
• Assist onboarding from acceptance to start date.
• Coordinate onboarding logistics with HR, IT, payroll, etc.
• Maintain employee records in HRIS/ATS ensuring accuracy and confidentiality.
• Partner with hiring managers to understand role requirements and provide support.
• Assist in facilitating orientation for new hires.
• Serve as primary contact for Jira tickets and triage requests.
• Oversee visa requests with People Manager and ensure compliance.
• Support day-to-day People Operations and HR projects.

Skills

Recruiting coordination

Sourcing passive candidates

Interview scheduling

HR operations

Data integrity

Communication

Cross-functional collaboration

MS Office / Google Workspace

Education

Bachelor’s degree in HR, Business Administration, or related field

Tools

Rippling ATS

Jira

ServiceNow

LinkedIn Recruiter

Job description

Who We Are

Spectro Cloud helps platform teams and cloud providers modernize and manage infrastructure for the AI era without adding more tools or operational complexity.

Who We Are

Spectro Cloud helps platform teams and cloud providers modernize and manage infrastructure for the AI era without adding more tools or operational complexity.

With PaletteAI, enterprises, public sector organizations, neoclouds and sovereign clouds can build, govern and operate full-stack environments across VMs, Kubernetes, edge, regulated and air-gapped locations, and AI infrastructure. PaletteAI Launchpads help teams start quickly with urgent outcomes such as VMware migration, token cost control or edge modernization, then scale into enterprise-wide lifecycle management, governance and fleet operations on the same platform.

We’re looking for a highly organized, data-driven People and Talent Coordinator to support our recruiting efforts and help ensure an excellent experience for candidates and new hires.

What You’ll Do

In this hybrid role, you will streamline recruitment operations while actively sourcing passive talent for critical roles. You are a proactive professional with strong attention to detail and a commitment to data integrity. You thrive in collaborative environments, enjoy managing highly visible recruiting operations, and take ownership of end-to-end coordination with precision and thoughtful communication. You balance operational excellence with a strategic mindset that helps improve processes and deliver impact.

Responsibilities

• Serve as a primary point of contact for candidates during the interview process and new hires that onboarding
• Proactively identify and engage passive candidates through LinkedIn Recruiter, boolean searches, professional networks and events
• Prepare and process new hire offer letters accurately and timely
• Coordinate interview scheduling across teams and time zones
• Support hiring efforts across domestic and international markets
• Assist in managing the new hire onboarding process from acceptance to start date
• Coordinate onboarding logistics across company teams (HR, IT, Payroll, etc.)
• Track employment changes, including referrals, bonuses, compensation components, and leaves of absence (LOAs), while maintaining accurate and reliable documentation
• Maintain and administer employee records within the Rippling HRIS, ATS, ensuring data accuracy, integrity, and confidentiality.Partner with hiring managers to understand role requirements, and provide support as needed throughout the hiring lifecycle
• Assist in facilitating orientation for new hires
• Serve as the primary point of contact for Jira tickets, triaging requests, resolving routine inquiries, and escalating issues as appropriate
• Work closely with the People Manager to oversee the coordination and processing of employment-based visa requests and petitions, maintaining compliance and accurate records
• Support day-to-day People Operations and Talent Coordination initiatives, process improvement efforts, and cross-functional HR projects while providing administrative support as needed

Minimum Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 3+ years of experience in a recruiting function: recruiting coordination, recruiter, sourcer, HR operations, or related roles
• Experience sourcing across Engineering, Business/GTM and AI talent
• Strong data-oriented mindset with proven accuracy and organizational skills
• Experience managing high-volume interview scheduling and offer processing
• Familiarity with Applicant Tracking Systems (ATS), LinkedIn Sourcing
• Proficiency with MS Office and Google Workspace tools (Google Docs, Sheets, etc)
• Excellent written and verbal communication skills

Preferred Qualifications

• Experience with Rippling ATS, Jira, Servicenow or similar systems
• Experience in using AI tools in day-to-day operations
• Knowledge of employment laws and HR best practices
• Discretion and professionalism in handling sensitive information

What We Offer

• Competitive Compensation: $95,000-$115,000 OTE + Equity
• Comprehensive Benefits: Medical, dental, and vision insurance, including 100% employer-paid base-level coverage for employees.
• Retirement Savings: Access to a company-sponsored retirement savings plan.
• Time Off: Flexible paid time off (PTO), 12 paid company holidays, and volunteer time off to support the causes you care about.
• Paid Family Leave: Up to 12 weeks of paid maternity leave and 8 weeks of paid paternity leave.
• Office Perks: Catered lunches on in-office days and a collaborative, team-oriented work environment.

The Hiring Process

At Spectro Cloud, we highly value your time and dedication throughout the hiring process. Therefore, we aim to ensure that our interactions are efficient and focused on delivering value.

Our interview process for HR roles typically comprises of two stages:

• Phone screen with our recruiter
• On-site interview with the HM and Head of HR.
• Cultural fit interview with cross-functional team(s)