Recruiting Coordinator

Genesis; San Francisco (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Equity

On-site with occasional WFH

Job summary

Genesis is building general‑purpose robots and relies on a smooth recruiting process from first contact to onboarding. This role focuses on coordinating interviews across teams and time zones, ensuring candidates are well supported with scheduling, preparation, and logistics.

You’ll own the onsite candidate experience, keep records up to date in Ashby, and help improve workflows with automation. Collaboration with People and Operations will ensure a seamless transition from offer to day one and

Qualifications

• Experience coordinating recruiting or complex scheduling.
• Ability to manage multiple moving parts and keep stakeholders informed.
• Strong written and verbal communication with a warm, clear style.

Responsibilities

• Keep interviews moving by coordinating across teams and time zones.
• Serve as the main contact for scheduling, preparation, and logistics for candidates.
• Own the onsite candidate experience: prep rooms, coordinate interviewers, handle last‑minute changes.

Skills

Recruiting coordination

Schedule management

Event coordination

Clear communication

Tools

Ashby

Job description

About the role

Genesis brings together AI research, simulation, and robotics to build general-purpose robots that can work in the real world. Our mission is to unlock unlimited physical labor.

To get there, we need exceptional people. And the way we hire them matters: every interaction tells candidates something about how we work.

You’ll make our recruiting process run smoothly, from the first interview to the handoff into onboarding. Complex calendars, multiple time zones, last‑minute changes, candidates with competing offers: you’ll bring clarity and momentum to all of it.

You’ll also help improve the operation as we grow. When something creates friction, you’ll be close enough to spot it and empowered to fix it.

What you’ll own

• Keeping interviews moving. Coordinate interviews across teams and time zones, manage complex interview loops, and resolve scheduling conflicts before they become delays.

• Making candidates feel looked after. Be a reliable point of contact for scheduling, preparation, and logistics. Make sure every candidate knows what happens next.

• Owning the onsite candidate experience. Welcome candidates, prepare interview rooms, coordinate interviewers, and keep the day running smoothly. Be present and available throughout their visit, handling last-minute changes and making every candidate feel expected and looked after.

• Keeping the process accurate. Maintain clean records in Ashby, keep interview plans and candidate stages up to date, and follow up on missing feedback with recruiters and hiring managers.

• Making the operation better every week. Spot recurring bottlenecks, improve templates and scheduling workflows, and introduce practical automations that save time.

• Connecting recruiting to onboarding. Partner with People and Operations to make the transition from accepted offer to first day clear and well coordinated.

You’ll thrive here if

• You’ve coordinated recruiting, complex schedules, events, or other operations where timing and attention to detail matter.

• You can manage several moving pieces at once and keep people informed when priorities change.

• You communicate clearly and warmly. Your messages make the next step obvious.

• You take ownership: you notice what needs doing, follow through, and close the loop.

• You’re comfortable learning new tools and finding better ways to handle repetitive work.

• You handle candidate information with care and discretion.

Bonus points

• You’ve used Ashby or another applicant tracking system.

• You’ve supported technical recruiting or worked in a fast‑growing startup.

• You’ve coordinated across European and US time zones.

• You’ve built a scheduling workflow, useful template, or small automation that made a team faster.

The offer

• Competitive base salary plus meaningful equity.

• An on‑site role, with occasional flexibility to work from home when needed.

• The chance to shape the candidate experience and recruiting operations behind a frontier AI and robotics team.

Genesis is an equal opportunity employer. We welcome people with different backgrounds, experiences, and perspectives.