Recruiting Coordinator

Genesis AI; San Carlos (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Equity

On-site with occasional WFH

Job summary

Genesis AI is seeking a detail‑driven Recruiting Operations professional to own interview scheduling, candidate communication, and logistics for a fast‑growing AI/robotics team. You will coordinate complex interview loops across time zones, maintain clean Ashby records, and keep candidates informed every step of the process.

You’ll thrive if you’ve managed recruiting operations in startups or fast‑growing teams, communicate warmly, and own process improvements to save time and reduce friction.

Qualifications

• Coordinate interviews across teams and time zones.
• Maintain clean candidate records in Ashby and update interview plans.
• Improve scheduling templates and workflows to save time.

Responsibilities

• Move interviews smoothly across teams and resolve conflicts.
• Be the reliable point of contact for scheduling and logistics.
• Prepare interview rooms and coordinate interviewers for visits.
• Ensure accurate candidate progress and follow up with recruiters.

Skills

Recruiting coordination

Scheduling

Candidate experience

Communication

Discretion

Tools

Ashby

Job description

About the role

Genesis brings together AI research, simulation, and robotics to build general-purpose robots that can work in the real world. Our mission is to unlock unlimited physical labor.

To get there, we need exceptional people. And the way we hire them matters: every interaction tells candidates something about how we work.

You’ll make our recruiting process run smoothly, from the first interview to the handoff into onboarding. Complex calendars, multiple time zones, last-minute changes, candidates with competing offers: you’ll bring clarity and momentum to all of it.

You’ll also help improve the operation as we grow. When something creates friction, you’ll be close enough to spot it and empowered to fix it.

What you’ll own

• Keeping interviews moving. Coordinate interviews across teams and time zones, manage complex interview loops, and resolve scheduling conflicts before they become delays.
• Making candidates feel looked after. Be a reliable point of contact for scheduling, preparation, and logistics. Make sure every candidate knows what happens next.
• Owning the onsite candidate experience. Welcome candidates, prepare interview rooms, coordinate interviewers, and keep the day running smoothly. Be present and available throughout their visit, handling last-minute changes and making every candidate feel expected and looked after.
• Keeping the process accurate. Maintain clean records in Ashby, keep interview plans and candidate stages up to date, and follow up on missing feedback with recruiters and hiring managers.
• Making the operation better every week. Spot recurring bottlenecks, improve templates and scheduling workflows, and introduce practical automations that save time.
• Connecting recruiting to onboarding. Partner with People and Operations to make the transition from accepted offer to first day clear and well coordinated.

You’ll thrive here if

• You’ve coordinated recruiting, complex schedules, events, or other operations where timing and attention to detail matter.
• You can manage several moving pieces at once and keep people informed when priorities change.
• You communicate clearly and warmly. Your messages make the next step obvious.
• You take ownership: you notice what needs doing, follow through, and close the loop.
• You’re comfortable learning new tools and finding better ways to handle repetitive work.
• You handle candidate information with care and discretion.

Bonus points

• You’ve used Ashby or another applicant tracking system.
• You’ve supported technical recruiting or worked in a fast‑growing startup.
• You’ve coordinated across European and US time zones.
• You’ve built a scheduling workflow, useful template, or small automation that made a team faster.

The offer

• Competitive base salary plus meaningful equity.
• An on-site role, with occasional flexibility to work from home when needed.
• The chance to shape the candidate experience and recruiting operations behind a frontier AI and robotics team.

Genesis is an equal opportunity employer. We welcome people with different backgrounds, experiences, and perspectives.