Recruiting Coordinator

Spherion Staffing, LLC; Madison (WI); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Short-term disability

Long-term disability

Life insurance

401(k) with company match

Parental leave

PTO & holidays

Summer Fridays

Job summary

Spherion WI & Northern IL in Madison is seeking a Recruiting Coordinator to support our recruiting team and keep the office running smoothly. You’ll assist with candidate onboarding, payroll, job postings, and communications while ensuring an organized, professional candidate experience.

This full-time, hybrid role offers office-based collaboration with occasional remote work and a strong emphasis on client and candidate service.

Qualifications

• Bachelor’s degree preferred; equivalent experience may be considered.
• Experience in recruiting, human resources, customer service, administrative support, hospitality, or related field is a plus.
• Strong communication skills and comfort speaking with candidates by phone, email, and text.
• Highly organized with the ability to manage multiple priorities and maintain strong follow-through.
• Comfort using technology and learning new systems.
• Positive attitude with a willingness to jump in and help wherever needed.
• Professional, dependable, and service-oriented.
• Authorization to work in the United States without sponsorship.

Responsibilities

• Serve as the first point of contact for candidates, employees, clients, and visitors, creating a welcoming and professional experience
• Manage incoming phone calls and connect candidates, employees, and clients with the appropriate team members
• Assist candidates through the application, interview, onboarding, and hiring process
• Coordinate background checks, start details, and other pre-employment activities
• Create, update, and manage job postings while supporting other candidate attraction efforts, including referrals, outreach, and community-based recruiting
• Maintain accurate candidate and employee records within our systems
• Assist with processing weekly payroll accurately and on time
• Help organize employee appreciation activities, office events, and other team initiatives
• Assist with ordering office supplies, stocking break room and office materials, and coordinating office needs
• Provide general administrative support to the recruiting and leadership teams
• Deliver exceptional service to candidates, employees, clients, and coworkers
• Uphold organizational values in all communication and activity

Skills

Strong communication

Highly organized

Professional, dependable

Education

Bachelor’s degree preferred

Job description

Spherion WI & Northern IL is hiring a Recruiting Coordinator to support our Madison office. This is a great opportunity for someone who enjoys working with people, staying organized, and helping candidates move through the hiring process while also playing an important role in keeping a busy office running smoothly.

As Recruiting Coordinator, you'll support our recruiting team with candidate onboarding, payroll, job postings, candidate communication, and a variety of administrative responsibilities. You'll be one of the first people candidates, employees, and clients interact with, creating a positive experience while helping our team connect great people with great opportunities.

This is a full-time position based in our Madison office. Our office hours are 8:00 AM – 5:00 PM Monday through Thursday and 8:00 AM – 4:00 PM on Friday. Because recruiting is highly collaborative and relationship-driven, in this role you will work primarily from the office, with the flexibility to work remotely up to two days per month.

If you're highly organized, enjoy helping people, and thrive in a fast-paced, team-oriented environment, we'd love to hear from you.

What you’ll do

• Serve as the first point of contact for candidates, employees, clients, and visitors, creating a welcoming and professional experience
• Manage incoming phone calls and connect candidates, employees, and clients with the appropriate team members
• Assist candidates through the application, interview, onboarding, and hiring process
• Coordinate background checks, start details, and other pre-employment activities
• Create, update, and manage job postings while supporting other candidate attraction efforts, including referrals, outreach, and community-based recruiting
• Maintain accurate candidate and employee records within our systems
• Assist with processing weekly payroll accurately and on time
• Help organize employee appreciation activities, office events, and other team initiatives
• Assist with ordering office supplies, stocking break room and office materials, and coordinating office needs
• Provide general administrative support to the recruiting and leadership teams
• Deliver exceptional service to candidates, employees, clients, and coworkers
• Uphold organizational values in all communication and activity

What we’re looking for

• Bachelor’s degree preferred; equivalent experience may be considered
• Previous internship, part-time, or full-time experience in recruiting, human resources, customer service, administrative support, hospitality, or a related field is a plus
• Strong communication skills and comfort speaking with candidates by phone, email, and text
• Highly organized with the ability to manage multiple priorities and maintain strong follow-through
• Comfort using technology and learning new systems
• Positive attitude with a willingness to jump in and help wherever needed
• Professional, dependable, and service-oriented
• Authorization to work in the United States without sponsorship

Our comprehensive benefits package includes: Health, Vision, Dental, Short-Term Disability, Long-Term Disability, Life Insurance, Health Care FSA, Dependent Care FSA, 401(k) with an automatic company contribution, Parental Leave, Competitive PTO & Holiday Package, Summer Fridays (out every other Friday at noon during the summer).

About Spherion WI & Northern IL (DI & Associates, Inc. DBA Spherion)

Respect, passion, integrity, teamwork & collaboration. These values have been at the core of our organization since we opened our doors over 35 years ago. Locally owned, we are committed to serving the individuals and organizations in our region - starting with our internal team members.

Our tenured team is committed to fostering an environment that promotes growth for all associates, and we invest both the time & resources required to do so. We are committed to excellence; however, we don’t take ourselves too seriously and we often come together as an office to celebrate & have fun. It’s our goal to create an organization that individuals enjoy being a part of - whether for an entire career or simply a stop along the way.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).