Recruiting Coordinator

BankTalent HQ; Leawood (KS); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a Recruiting Coordinator to manage employee-related processes and support the recruiting team. Responsibilities include scheduling interviews, maintaining records, and onboarding new hires. The ideal candidate will have strong communication skills and experience in HR or recruiting roles. This position offers a competitive hourly wage and a comprehensive benefits package, including 401(k) matching and medical insurance.

Benefits

401(k) matching

Profit sharing

Stock purchase plans

Paid time off

Medical/dental/vision insurance

Life and disability insurance

Wellness incentives

Qualifications

• Experience supporting HR, recruiting, or onboarding roles.
• Ability to work under time pressures.
• Familiarity with HRIS platforms preferred.

Responsibilities

• Manage new hire paperwork and ensure data accuracy.
• Schedule interviews and oversee Form I-9 completion.
• Maintain employee records and handle HR inquiries.

Skills

Communication

Customer Service

Confidentiality

Multi-tasking

Organization

Education

Associate's degree in HR

Associate's degree in Communication

Associate's degree in Business

Tools

Workday

Microsoft Office

Job description

Position Summary

The Recruiting Coordinator manages employee-related processes, maintains records and reports, and supports employees throughout their employment lifecycle while ensuring confidentiality. They assist the recruiting team through various stages, including scheduling interviews, managing candidate workflows within the applicant tracking system, and onboarding.

Duties & Responsibilities

Pre-Hire Duties:

• Support HRIS functions by launching and managing new hire paperwork for accuracy and completeness.
• Audit recruiting team submissions to ensure data accuracy and completeness.
• Maintain and upload documents to employee files, ensuring confidentiality.
• Send welcome emails to new hires with essential start information and address outstanding items.
• Coordinate workspace preparations with the recruiting team for new hires.
• Manage tracking and ordering of nametags and onboarding materials for new hires.
• Coordinate details with managers and provide necessary support.

Onboarding/Recruiting Support Duties:

• Manage branded merchandise distribution to new hires.
• Schedule interviews and screenings with candidates and internal partners.
• Oversee Form I-9 completion to ensure compliance.
• Address HR-related inquiries professionally and promptly.
• Manage contract and temporary hiring processes.
• Create and maintain organizational charts and reports.
• Prepare and submit IT service tickets.
• Update internal communications on the company's intranet.
• Maintain employee records in Workday, including new hires, transfers, and name changes.
• Handle confidential and non-routine information appropriately.
• Develop reports, spreadsheets, presentations, and other documentation using Microsoft Office.
• Complete assignments professionally and prioritize effectively.
• Perform other duties as assigned.

Education & Experience

• Experience supporting HR, recruiting, or onboarding roles.
• Experience in fast-paced, service-oriented environments is a plus.
• Strong communication and customer service skills.
• Ability to maintain confidentiality, multi-task, follow up diligently, and organize effectively.
• Ability to work under time pressures.
• Preferred education: Associate's degree in HR, communication, business, or related fields, or equivalent work experience.
• Familiarity with HRIS platforms like Workday or UltiPro is preferred.
• Proficiency in Microsoft Office required.

Compensation and Benefits

Salary ranges from $23 to $28 per hour, based on experience and qualifications. The role may include bonuses or incentives based on performance. Busey offers a comprehensive Total Rewards package, including 401(k) matching, profit sharing, stock purchase plans, paid time off, medical/dental/vision insurance, life and disability insurance, wellness incentives, and more. For details, visit Busey Total Rewards.

Equal Opportunity

Busey values diversity and inclusion, striving to recruit, develop, and retain talented individuals. We are an Equal Opportunity Employer, including for Disability and Veterans. More information is available at Busey.com/Careers.

Unsolicited Resumes

Busey does not accept fees for unsolicited resumes from recruiters or agencies without a written agreement. We consider candidates submitted through unsolicited resumes but reserve the right to hire without obligation unless an agreement exists. Please refrain from contacting Busey associates directly without prior approval.