Recruiting Coordinator

Aston Carter; Reston (VA); Hybrid; USD 33,000 - 53,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) Retirement Plan

Time Off / PTO

Job summary

Aston Carter is seeking a Recruiting Coordinator for a hybrid role based in Reston, VA, working on the full recruitment lifecycle with a strong focus on scheduling, candidate experience, and process improvement.

The position emphasizes proactive planning, outstanding organizational skills, and mastery of ATS tools like Greenhouse, plus Handshake for undergraduate outreach and LinkedIn for promoting roles.

Qualifications

• 1–3 years of recruiting coordination experience.
• 2+ years reviewing applicants and coordinating interviews.
• Experience with ATS, preferably Greenhouse.
• Strong scheduling and multitasking abilities.
• Proactive in anticipating recruiting team needs.
• Customer-service mindset with process adherence.
• Clear verbal and written communication.
• Excellent organization and attention to detail.
• Proficient with Office 365 apps including Outlook, Word, Excel.

Responsibilities

• Use ATS (Greenhouse) to review applicants and move candidates through the process.
• Coordinate interview scheduling between candidates and internal staff.
• Anticipate scheduling needs and adjust plans to keep interviews on track.
• Maintain professional communications with candidates and stakeholders.
• Identify opportunities to improve recruiting workflows.
• Communicate clearly with candidates, recruiters, and hiring teams.
• Track interview requests, candidate status, and follow-ups.
• Support scheduling/reporting with Office 365 tools.
• Assist undergraduate recruiting via Handshake when needed.
• Update LinkedIn and other recruiting social media content.

Skills

ATS experience

Interview scheduling

Communication

Organization

Customer service

Proactive scheduling

Verbal & written communication

Attention to detail

Office 365 proficiency

Tools

Greenhouse

Microsoft Office 365

Handshake

LinkedIn

Job description

Job Title: Recruiting CoordinatorJob Description

The Recruiting Coordinator supports the full recruitment lifecycle by managing applicant tracking system activities, coordinating interviews, and ensuring a smooth and professional experience for candidates and internal stakeholders. This role requires strong organizational skills, clear communication, and a proactive approach to scheduling and process improvement within a fast-paced talent acquisition environment.

Responsibilities

• Use the applicant tracking system (ATS), with a preference for Greenhouse, to review applicants, move candidates through the recruitment process, and maintain accurate candidate records.

• Coordinate interview scheduling between candidates and internal employees, including managing calendars, sending confirmations, and following up with stakeholders who are less responsive.

• Proactively anticipate the scheduling and coordination needs of the recruiting team and adjust plans to ensure interviews are arranged efficiently and on time.

• Maintain a customer service mindset when interacting with candidates and internal stakeholders, providing timely, professional, and courteous communication throughout the hiring process.

• Adhere to established recruiting processes while actively identifying opportunities to improve workflows when current processes are not effective.

• Communicate clearly and professionally in both verbal and written formats with candidates, recruiters, and hiring teams.

• Track and monitor interview requests, candidate status, and follow-up actions to ensure nothing falls through the cracks and all parties remain informed.

• Utilize Microsoft Office 365 applications, including Outlook, Word, and Excel, to support scheduling, documentation, reporting, and communication needs.

• Support recruiting efforts for undergraduate talent, including coordinating activities through platforms such as Handshake when needed.

• Assist with updating and maintaining professional social media content related to recruiting, with a focus on LinkedIn, to help promote roles and engage potential candidates.

Essential Skills

• 1 to 3 years of experience as a Recruiting Coordinator or in a similar talent acquisition support role.

• At least 1–2 years of experience reviewing applicants, moving candidates through an ATS, and coordinating interviews with candidates and internal employees.

• Prior experience using an applicant tracking system (ATS), with Greenhouse strongly preferred.

• Strong scheduling and tracking experience, including managing multiple interview requests and follow-up activities simultaneously.

• Demonstrated ability to be proactive and anticipate the needs of the recruiting team, especially regarding interview scheduling and candidate coordination.

• Customer service mindset with the ability to follow established processes while being open to change when processes are not effective.

• Clear verbal and written communication skills, with the ability to communicate professionally with candidates and internal stakeholders.

• Excellent organizational skills and attention to detail, with the ability to manage high volumes of scheduling requests and follow-ups.

• Prior experience with Microsoft Office 365 local and online applications, including Outlook, Word, and Excel.

Additional Skills & Qualifications

• Experience using Handshake or similar platforms to support recruiting for undergraduate candidates.

• Experience updating and maintaining professional social media channels for recruiting purposes, particularly LinkedIn.

• Familiarity with ATS systems and talent acquisition workflows beyond Greenhouse is beneficial.

• Ability to adapt to evolving processes and technology tools in a dynamic recruiting environment.

Work Environment

This role is based in an office setting in the Reston Town Center area. The position involves frequent use of computers and standard office software, including Microsoft Office 365 and an applicant tracking system such as Greenhouse. The work environment is collaborative and fast-paced, with regular interaction with recruiters, hiring teams, and candidates. The schedule typically follows standard business hours, with occasional flexibility needed to accommodate candidate and stakeholder availability. Professional business attire is expected to align with the corporate office setting and candidate-facing responsibilities.

Job Type & Location

This is a Contract position based out of Reston, VA.

Pay and Benefits

The pay range for this position is $24.00 - $38.46/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Reston,VA.

Application Deadline

This position is anticipated to close on Aug 28, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.