Recruiting Administrative Assistant

Consilio LLC; Northern (KY); Hybrid; USD 40,000 - 56,000; Full time

Job summary

Consilio, LLC is seeking a detail-oriented Recruiting Administrative Assistant to support our Talent Acquisition team. You will manage ATS records, update job sheets, post openings, and assist with scheduling and communications.

The ideal candidate is highly organized, tech-savvy, and comfortable in a fast-paced hiring environment, with 1–3 years of administrative or recruiting support experience.

Qualifications

• 1–3 years of administrative or recruiting support experience.
• Hands-on ATS experience, preferably Bullhorn or similar.
• Strong attention to detail and data accuracy.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to handle sensitive and confidential information.

Responsibilities

• Maintain and update candidate records in the ATS (Bullhorn or similar).
• Accurately update and manage job sheets with current details, statuses, and candidate activity.
• Post job openings across platforms and track applications.
• Assist recruiters with scheduling interviews and candidate communications.
• Review and organize resumes and materials within the ATS.
• Ensure data integrity across recruiting systems and reports.
• Generate recruiting reports and assist with tracking hiring metrics.
• Support onboarding documentation and pre-employment processes as needed.
• Communicate professionally with candidates and internal stakeholders.
• Perform general administrative duties to support the recruiting team.

Skills

Attention to detail

Organizational skills

Time management

Written and verbal communication

Data integrity

Confidentiality

Tools

Bullhorn

Microsoft Office

Job description

Overview

We are seeking a detail-oriented and organized Recruiting Administrative Assistant to support our Talent Acquisition team. This role is responsible for managing administrative tasks throughout the recruiting lifecycle, including maintaining applicant tracking systems (ATS), updating job sheets, and ensuring accurate and timely data management. The ideal candidate is tech-savvy, highly organized, and comfortable working in a fast-paced hiring environment.

Responsibilities

• *Maintain and update candidate records in the Applicant Tracking System (ATS) (e.g., Bullhorn or similar platforms)
• *Accurately update and manage job sheets, ensuring all job details, statuses, and candidate activities are current
• *Post job openings across various platforms and track application activity
• *Assist recruiters with scheduling interviews and coordinating candidate communications
• *Review and organize resumes and application materials within the ATS
• *Ensure data integrity and consistency across recruiting systems and reports
• *Generate recruiting reports and assist with tracking key hiring metrics
• *Support onboarding documentation and pre-employment processes as needed
• *Communicate professionally with candidates and internal stakeholders
• *Perform general administrative duties to support the recruiting team

Qualifications

• *1 –3 years of administrative or recruiting support experience
• *Hands-on experience with an Applicant Tracking System (ATS), preferably Bullhorn or similar
• *Strong attention to detail and data accuracy
• *Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• *Excellent organizational and time management skills
• *Strong written and verbal communication abilities
• *Ability to handle sensitive and confidential information

Preferred Qualifications

• *Experience in staffing, recruiting, or HR environments
• *Familiarity with recruiting databases
• *Ability to multitask and prioritize in a high-volume recruiting setting

Key Competencies

• *Detail-oriented and process-driven
• *Strong problem-solving skills
• *Ability to work independently and as part of a team
• *Adaptability in a fast-paced environment
• *High level of professionalism and discretion

Consilio’s True North Values

• ExcellenceWe strive to make every client our advocate
• PassionWe DO because we CARE
• CollaborationWe win together through teamwork and communication
• AgilityWe flex, adapt and embrace change
• PeopleWe value, respect and invest in our teammates
• VisionWe create clarity of purpose and a clear path forward

Consilio, LLC isan EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

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