Recruiting Coordinator

CWILL; Cary (NC); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k)

PTO

Paid Holidays

Insurance

Job summary

CWILL is seeking a Recruiting Coordinator to join our fast-growing post-purchase SaaS platform. You’ll be hands-on in the full recruiting cycle, coordinating across time zones, keeping candidates warm, and ensuring a smooth hiring process as we scale.

Based in Cary, NC with hybrid flexibility, you’ll collaborate with the HR Manager on strategy, draft offers, onboard new hires, and manage ATS tools like Notion and LinkedIn Recruiter to support sourcing and pipeline health.

Qualifications

• Bachelor degree in HR or business administration or similar field.
• Experience coordinating recruiting cycles and scheduling across time zones.
• Strong written and verbal communication in English; Mandarin proficiency required.

Responsibilities

• Coordinate interviews across multiple time zones.
• Manage candidate communications and pipeline health.
• Post and update job listings on LinkedIn, Workable, Indeed, etc.
• Maintain ATS and candidate tracker (Notion).
• Support sourcing with LinkedIn Recruiter and referrals.

Skills

Bilingual English/Mandarin

ATS tools experience

LinkedIn Recruiter

Notion

Education

Bachelor's degree in HR or Business Administration

Tools

LinkedIn Recruiter

Notion

Workable

Job description

We’re a fast-growing post-purchase SaaS platform serving 30,000+ Shopify and DTC merchants globally, and our HR team is expanding. We’re looking for a Recruiting Coordinator to help us build the team behind the product.

This isn’t a passive admin role. You’ll be hands-on in the full recruiting cycle — scheduling, coordinating across time zones, keeping candidates warm, and making sure our hiring process runs smoothly as we scale.

What you’ll do:

• Coordinate interviews across multiple time zones (US + China teams)
• Manage candidate communications and keep the pipeline moving
• Post and update job listings across platforms (LinkedIn, Workable, indeed, etc.)
• Maintain and update our ATS and candidate tracker (Notion)
• Support sourcing efforts — LinkedIn Recruiter, outreach, referrals
• Help draft offer letters, schedule onboarding, and handle HR admin
• Work closely with the HR Manager on recruiting strategy and process improvements
• Bachelor degree in Human Resource. business administration or similiar major
• Communicate clearly and professionally in both English and Mandarin (required)
• Are comfortable working across time zones and with async communication
• Have experience with ATS tools, LinkedIn Recruiter, or similar platforms
• Move fast and stay calm when priorities shift

Nice to have:

• Previous experience in recruiting coordination or HR support
• Familiarity with Shopify ecosystem or SaaS companies
• Experience with Notion, Workable, or similar tools

Details:

• Remote to hybrid (base location in Cary NC)
• Bilingual English/Mandarin required

Starting Pay: 60-70K + Bonus, depends on experiences, open to negotiation

401(k)

PTO

Paid Holidays

Insurance