Recruiting Coordinator

CWILL; Cary (NC); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Jobtailor in Cary, NC is seeking a Recruiting Coordination Specialist to manage interviews across US and China time zones, maintain candidate communications, and keep the hiring pipeline moving.

You will post and update job listings on LinkedIn, Workable, Indeed, and other platforms, maintain ATS and Notion trackers, and support sourcing through LinkedIn Recruiter and referrals. Strong English and Mandarin, calm under pressure, and experience with ATS tools are required.

Qualifications

• Bachelor degree in Human Resource or Business Administration.
• Clear and professional English and Mandarin communication.
• Comfortable working across time zones and with async communication.
• Experience with ATS tools, LinkedIn Recruiter, or similar platforms.
• Remote to hybrid role with base location in Cary, NC.

Responsibilities

• Coordinate interviews across multiple time zones for US and China teams.
• Manage candidate communications and keep the pipeline moving.
• Post and update job listings across LinkedIn, Workable, Indeed, and other platforms.
• Maintain and update the ATS and candidate tracker in Notion.
• Support sourcing efforts through LinkedIn Recruiter, outreach, and referrals.
• Draft offer letters, schedule onboarding, and handle HR administration.
• Work closely with the HR Manager on recruiting strategy and process improvements.

Skills

Bilingual English and Mandarin

Candidate coordination

LinkedIn Recruiter proficiency

ATS tools experience

Notion experience

Job listing management

SaaS familiarity

Education

Bachelor degree in HR or Business Administration

Tools

Notion

LinkedIn Recruiter

Workable

ATS platforms

Job description

• Coordinate interviews across multiple time zones for US and China teams
• Manage candidate communications and keep the pipeline moving
• Post and update job listings across LinkedIn, Workable, Indeed, and other platforms
• Maintain and update the ATS and candidate tracker in Notion
• Support sourcing efforts through LinkedIn Recruiter, outreach, and referrals
• Draft offer letters, schedule onboarding, and handle HR administration
• Work closely with the HR Manager on recruiting strategy and process improvements

Requirements

• Bachelor degree in Human Resource, business administration or similar major
• Communicate clearly and professionally in both English and Mandarin (required)
• Comfortable working across time zones and with async communication
• Experience with ATS tools, LinkedIn Recruiter, or similar platforms
• Move fast and stay calm when priorities shift
• Previous experience in recruiting coordination or HR support (nice to have)
• Familiarity with Shopify ecosystem or SaaS companies (nice to have)
• Experience with Notion, Workable, or similar tools (nice to have)
• Remote to hybrid, base location in Cary, NC

Core Competencies

Demonstrates expertise in candidate communication and recruitment coordination, with proficiency in managing ATS tools and platforms like LinkedIn Recruiter. Bilingual in English and Mandarin, capable of navigating cross-time zone collaboration and supporting HR processes effectively.

Highest-signal resume keywords

• Bilingual Communication in English and Mandarin
• Experience with ATS Tools
• LinkedIn Recruiter Proficiency
• Candidate Coordination Experience
• Familiarity with Notion

Hard Skills

• Recruiting Coordination
• HR Administration
• Job Listing Management
• Candidate Sourcing
• Offer Letter Drafting

Soft Skills

• Clear Communication
• Adaptability
• Calm Under Pressure

Certifications & Qualifications

• Bachelor Degree in Human Resource or Business Administration

Industry Keywords

• SaaS Companies
• Shopify Ecosystem

Tools & Technologies

• Notion
• LinkedIn Recruiter
• Workable
• ATS Tools