Recruiting Coordinator

iwsllc; Canonsburg (Washington County); On-site; USD 30,000 - 41,000; Full time

Job summary

Impact Workforce Solutions seeks a detail-oriented Recruiting Coordinator to support Talent Acquisition in Canonsburg, PA. The role focuses on interview scheduling, calendar management, and candidate communications to ensure a smooth, professional experience.

You will partner with recruiters and hiring managers, handling scheduling logistics and data integrity in recruiting systems. This temporary position offers an hourly pay range and room for growth as the organization expands.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Experience in recruiting coordination, HR, admin support, executive assistance, scheduling, or related field.
• Strong organizational and time-management skills with acute attention to detail.
• Ability to manage multiple priorities, deadlines, and changing schedules in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proactive, dependable, and responsive with strong follow-through.

Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, hiring managers, and interview teams.
• Manage multiple calendars and interview logistics while minimizing scheduling conflicts.
• Serve as a primary point of contact for candidates during the interview scheduling process.
• Communicate interview details and updates professionally and promptly by phone and email.
• Respond to scheduling requests, candidate questions, and last-minute changes with a sense of urgency.
• Maintain accurate candidate, interview, and scheduling information within recruiting systems.
• Provide administrative support to the Talent Acquisition and Human Resources teams.
• Maintain confidentiality when handling sensitive candidate and company information.
• Assist with recruiting and HR-related projects as needed.

Skills

Organizational skills

Time management

Communication skills

Customer service

Scheduling software

Attention to detail

MS Office proficiency

ATS experience

Education

High school diploma or equivalent; Associate's or Bachelor's preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

ATS

Scheduling software

Job description

Recruiting Coordinator

Location: Canonsburg, PA

Pay: $22.00–$30.00 per hour

Position Overview

We are seeking a highly organized and customer-focused Recruiting Coordinator to support our Talent Acquisition and Human Resources team in Canonsburg, PA.

In this role, you will coordinate interviews, manage scheduling logistics, communicate with candidates, and help create a professional and positive candidate experience. You will work closely with recruiters, hiring managers, and interview teams to keep the interview process organized, accurate, and moving efficiently.

This is an excellent opportunity for someone with experience in recruiting coordination, human resources, administrative support, executive assistance, customer service, or complex scheduling who thrives in a fast-paced environment and is known for strong organization, responsiveness, and follow-through.

This position is temporary and is not currently expected to convert to a permanent role. However, future opportunities may become available as the organization continues to grow.

Key Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, hiring managers, and interview teams.
• Manage multiple calendars and interview logistics while minimizing scheduling conflicts.
• Serve as a primary point of contact for candidates during the interview scheduling process.
• Communicate interview details and updates professionally and promptly by phone and email.
• Respond to scheduling requests, candidate questions, and last-minute changes with a sense of urgency.
• Maintain accurate candidate, interview, and scheduling information within recruiting systems.
• Provide administrative support to the Talent Acquisition and Human Resources teams.
• Maintain confidentiality when handling sensitive candidate and company information.
• Assist with recruiting and HR-related projects as needed.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Previous experience in recruiting coordination, human resources, administrative support, executive assistance, office administration, customer service, scheduling, or a related field.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple priorities, deadlines, and changing schedules in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong customer service skills and the ability to interact professionally with candidates and internal stakeholders.
• Proactive, dependable, and highly responsive with strong follow-through.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience with an Applicant Tracking System (ATS) or scheduling software is preferred but not required.

What We're Looking For

We are looking for someone who takes ownership of their work, communicates effectively, and keeps details organized even when priorities change. The successful candidate will be comfortable working with multiple stakeholders, resolving scheduling conflicts, responding quickly to requests, and creating a positive experience for candidates throughout the interview process.

Candidates with backgrounds in recruiting, HR, administrative or executive support, office coordination, customer service, reception, or calendar management are encouraged to apply.

Work Environment

This position is onsite in Canonsburg, PA. A hybrid work schedule may be considered after the employee has demonstrated consistent performance and success in the role.

EOE

Thank you for your interest in Impact Workforce Solutions, we are proud to be an Equal Employment Opportunity Employer and participate in the E-Verify eligibility confirmation program.