Recruiting Associate / Scheduler and Sourcer

Hirenexus; Elgin (IL); Remote; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k)

Flexible PTO

Fully remote work

Job summary

hireneXus is a boutique executive recruiting firm based in Elgin, Illinois. We are seeking a Recruiting Associate to join us full-time in a 100% remote role with Central Time hours.

You will focus on scheduling and appointment setting, candidate research, and sourcing for executives. The role offers a clear path to grow into Project Coordinator and Account Executive positions over time, with comprehensive training and fully remote work.

Qualifications

• Recent graduate or ~1 year of related experience in recruiting, scheduling, sales, or admin.
• Experience in recruiting or staffing is a major plus.
• Comfort with making calls and handling rejection professionally.
• Clear, professional writing and speaking voice.
• Strong organization and attention to detail.
• Willingness to learn CRM tools and Zoom.
• Self-motivated and reliable to work from home.
• Curiosity about recruiting, sales, and building relationships.
• Interest in growing with a small firm long term.

Responsibilities

• Schedule and set interviews between clients and candidates, coordinating times and invites.
• Set appointments for Account Executives with candidates and client contacts.
• Reach out by email, text, or phone for faster responses; send calendar invites with Zoom links.
• Handle reschedules, cancellations, and last-minute changes professionally.
• Follow up with executives and maintain calendar accuracy and next steps.
• Keep CRM notes, activity, and next steps up to date.
• Research and source candidates for active recruiting projects.
• Match candidates to each search and present to the Account Executive or Project Coordinator.
• Collaborate with Account Executives and Project Coordinators to understand search needs.

Skills

Recruiting

Scheduling

Sales

Customer service

Administrative support

Phone communication

CRM proficiency

Zoom

Organization

Attention to detail

Education

Recent college graduate

Tools

CRM system

Zoom

Job description

Recruiting Associate / Scheduler and Sourcer

Category

Human Resources (HR)

Location

$45,000 - $60,000

Job Reference

251450

Job Description

About the role

We're looking for a full-time Recruiting Associate to join our team. This is a 100% remote position, with working hours on Central time.

Most of your time will go to scheduling and appointment setting, getting the right conversations on the calendar. The rest will be spent on candidate research and sourcing for our Account Executives and Project Coordinators, so you'll see how an executive search works from the ground up.

We also see this as a starting point. The right person can grow into a Project Coordinator role and, over time, an Account Executive role.

What you'll do

Scheduling and appointment setting

• Arrange interviews between our clients and candidates. That means reaching out to both sides, finding a time that works, and confirming everything before the invite goes out.
• Set appointments for our Account Executives with candidates and potential client contacts.
• Reach out by email, text, or phone, whichever gets the fastest response.
• Send calendar invites with Zoom links once a time is confirmed.
• Handle reschedules, cancellations, and last-minute changes calmly, and keep everyone informed so nobody is left guessing.
• Follow up professionally with busy executives and keep appointments from slipping through the cracks.
• Keep our CRM accurate and current, including notes, activity, and next steps.
• Research and source candidates for active recruiting projects.
• Match candidates to the needs of each search.
• Present your candidates to the Account Executive or Project Coordinator, who takes it from there.
• Work closely with the Account Executives and Project Coordinators to understand what each search needs.

What we're looking for

• A recent college graduate, or someone with about a year of related experience in recruiting, scheduling, sales, customer service, or administrative support
• Recruiting or staffing experience is a major plus
• Comfortable making phone calls and handling rejections without taking it personally
• Clear, professional writing and speaking voice
• Strong organization and attention to detail
• Comfort with technology, and a willingness to learn new tools like a CRM and Zoom
• Self-motivated and reliable when working from home
• Curiosity about recruiting, sales, and how business relationships are built
• Interest in growing with a small firm over the long term

What we offer

• Hands-on training from a team that has been doing this for a long time
• Health insurance, 401(k), and a flexible PTO plan
• A clear path to grow into Project Coordinator and Account Executive roles based on performance
• Fully remote work

About hireneXus

hireneXus is a boutique executive recruiting firm based in Elgin, Illinois. We place senior-level leaders, with a focus on private equity-backed companies. We're a small team, so everyone's work matters and people get to see the results of what they do.

Get to know our
Human Resources (HR) Recruiter