Recruiting Assistant

Cirrascale; Austin, Northern (TX, KY); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Retirement plans

Paid time off

Professional development opportunities

Job summary

Cirrascale is seeking a detail-oriented Recruiting Assistant to support our HR team in Austin, TX. You will coordinate interviews, manage background checks, post job openings, and assist with onboarding and compliance.

The role requires 3+ years in administrative, recruiting, or HR support, strong organization, excellent communication, and proficiency with Microsoft Office, MS Teams, Zoom, and ATS/HRIS. Competitive hourly pay and comprehensive benefits.

Qualifications

• 3+ years of administrative, recruiting, or HR support experience.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook), MS Teams and Zoom.
• Experience with an ATS or HRIS and posting jobs to Indeed/LinkedIn.

Responsibilities

• Coordinate and schedule interviews (phone, video, in-person) with confirmations and calendar management.
• Maintain recruiting tracker with accurate candidate, requisition, and hiring activity data.
• Draft, format, and post job openings to the careers page and external boards.
• Initiate background screenings and follow up on pending items.
• Communicate with candidates to provide a professional and positive experience.
• Assist with onboarding, offer letters, and new hire paperwork.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multi-tasking

Discretion with confidential info

Prioritization

Tools

Microsoft Word

Microsoft Excel

Outlook

MS Teams

Zoom

ATS/HRIS

Job description

Cirrascale Cloud Services provides high-performance cloud infrastructure purpose-built for deep learning, generative AI, and large-scale AI inference workloads. We specialize in dedicated GPU cloud solutions tailored to the unique needs of startups, research labs, and enterprise AI teams. Our mission is to accelerate AI innovation by combining powerful hardware with white-glove service and flexible, custom-built environments.

Position Summary

We are looking for a detail-oriented and highly organized Recruiting Assistant to support our HR team. This role is essential to creating a smooth, positive experience for candidates and new hires. You will coordinate interviews, maintain recruiting reports, create and post job openings, manage background screenings, and assist with onboarding and HR onboarding compliance tracking.

Key Responsibilities

• Coordinate and schedule interviews (phone, video, and in-person) between candidates and hiring teams, including confirmations and calendar management
• Maintain and update the recruiting tracker report with accurate, timely information on candidates, requisitions, and hiring activity
• Draft, format, and post job openings to the company careers page and external job boards
• Initiate background screens for selected candidates, monitor progress, and follow up on pending items
• Communicate with candidates throughout the hiring process, providing a professional and positive experience

Onboarding & HR Compliance

• Assist with new hire onboarding, including offer letters, new hire paperwork, and first-day coordination
• Support HR with onboarding compliance tracking to ensure required documents (e.g., Form I-9, tax forms, policy acknowledgments) are completed accurately and on time
• Maintain confidential candidate and employee records in accordance with company policy and legal requirements

Requirements

• 3 + years of administrative, recruiting, or HR support experience
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook), MS Teams and Zoom.
• Experience with an applicant tracking system (ATS) or HRIS is preferred.
• Experience posting jobs to platforms such as Indeed or LinkedIn is preferred.
• Ability to handle sensitive and confidential information with discretion
• Ability to manage multiple priorities in a fast-paced environment

Salary Range

The base salary range for the Recruiting Assistant is $25 to $30 / hour. This pay range reflects the broad, minimum to maximum, pay range for this job for the location for which it has been posted. Compensation decisions are dependent on several factors including, but not limited to, an individual's qualifications, location where the role is to be performed, internal equity, and alignment with market data.

Comprehensive benefits package, including health, dental, and vision insurance, retirement plans, paid time off, and opportunities for professional development.

Why Join Cirrascale?

Join a growing team that’s pushing the boundaries of AI infrastructure. At Cirrascale, you'll contribute to projects powering next-generation AI applications while working with top-tier hardware in a collaborative and innovative environment. From custom deployments to hands-on customer support, every role here plays a part in enabling breakthroughs in AI.