Recruiting and Onboarding Coordinator (Short-Term)

Simon-; Cambridge (NJ); On-site; USD 30,000 - 41,000; Full time

Job summary

Simon- Delran, NJ is seeking a Short-Term Recruiting & Onboarding Coordinator to support hiring and onboarding at our distribution facility. The role focuses on delivering an organized and positive candidate experience for hourly positions.

The ideal candidate is highly organized, responsive, and comfortable in a fast-paced environment with a high volume of hourly candidates, and has experience supporting recruiting and onboarding in distribution, warehouse, or manufacturing settings.

Qualifications

• Prior experience as a recruiting/ons onboarding coordinator or similar role preferred.
• Experience supporting high-volume hourly hiring in distribution, warehouse, or manufacturing environments advantageous.
• Experience with ATS, HR systems, and job boards is a plus.

Responsibilities

• Provide day-to-day coordination and administrative support for hourly recruiting activities.
• Coordinate new-hire onboarding, including documentation and orientation scheduling.
• Review applications and conduct initial screenings based on qualifications.
• Assist with candidate sourcing via job boards, referrals, social media, and community resources.
• Schedule and coordinate candidate interviews with hiring managers and facility leadership.
• Maintain timely communication with candidates regarding interviews and onboarding steps.
• Assist with offer coordination and pre-employment activities.
• Help conduct new-hire orientation and ensure first-day readiness.
• Maintain candidate and new-hire data in recruiting/HR systems.
• Track candidates through process and follow up on outstanding requirements.
• Partner with HR, Talent Acquisition, and operations to support staffing priorities.
• Assist with hiring events and other recruiting initiatives.
• Follow company recruiting, onboarding, employment, and compliance practices.

Skills

Highly organized

Excellent communication

Interpersonal skills

Multitasking

ATS experience

MS Office

Tools

ATS

HRIS

Job boards

Microsoft Office

Job description

We are seeking a Short-Term Recruiting & Onboarding Coordinator to support hiring and onboarding activities at our distribution facility in Delran, New Jersey. This short-term role will provide hands-on coordination and administrative support throughout the recruiting and new-hire onboarding process, with a focus on delivering an organized and positive candidate experience.

The ideal candidate is highly organized, responsive, and comfortable working in a fast-paced environment with a high volume of hourly candidates. Previous experience supporting recruiting and onboarding within a distribution, warehouse, manufacturing, fulfillment, or similar environment is preferred.

Key Responsibilities

• Provide day-to-day coordination and administrative support for hourly recruiting activities.
• Coordinate new-hire onboarding, including required documentation, pre-employment requirements, and orientation scheduling.
• Review incoming applications and conduct initial candidate screenings based on established qualifications.
• Assist with candidate sourcing through job boards, recruiting platforms, referrals, social media and community resources.
• Schedule and coordinate candidate interviews with hiring managers and facility leadership.
• Maintain timely communication with candidates regarding interviews, next steps, and onboarding requirements.
• Assist with offer coordination and pre-employment activities.
• Help facilitate new-hire orientation and ensure employees have the information needed for a successful first day.
• Maintain accurate candidate and new-hire information in applicable recruiting and HR systems.
• Track candidates through the recruiting and onboarding process and follow up on outstanding requirements.
• Partner with HR, Talent Acquisition, and operations teams to support current staffing priorities.
• Assist with hiring events and other recruiting initiatives as needed.
• Follow established company recruiting, onboarding, employment, and compliance practices.

Qualifications

• Previous experience in a recruiting coordinator, HR coordinator, onboarding coordinator, staffing coordinator, or similar role preferred.
• Experience supporting new-hire onboarding and pre-employment processes strongly preferred.
• Experience supporting high-volume hourly hiring in a distribution, warehouse, manufacturing, fulfillment, logistics, or similar environment is a plus.
• Strong organizational skills with the ability to coordinate multiple candidates and priorities simultaneously.
• Excellent communication and interpersonal skills.
• Strong attention to detail and consistent follow-through.
• Ability to work independently while collaborating effectively with HR, Talent Acquisition, and operations teams.
• Experience with applicant tracking systems (ATS), HR systems, job boards, and Microsoft Office applications preferred.