Recruiting and Onboarding Coordinator (Short-Term)

Simons; Cambridge (NJ); On-site; USD 28,000 - 41,000; Full time

Job summary

Simons in Delran, New Jersey, is seeking a Short-Term Recruiting & Onboarding Coordinator to support hourly recruiting and onboarding activities at our distribution facility. This role emphasizes an organized, candidate-focused experience in a fast-paced environment.

The ideal candidate will manage onboarding documentation, screening processes, interview scheduling, and communications while partnering with HR, Talent Acquisition, and operations to meet staffing priorities.

Qualifications

• Experience in recruiting/coordinating onboarding.
• Experience supporting high-volume hourly hiring in distribution/fulfillment is a plus.
• Strong organizational, communication, and attention to detail.
• Ability to work independently while collaborating with HR and operations teams.
• Experience with onboarding and pre-employment processes.

Responsibilities

• Provide day-to-day coordination and administrative support for hourly recruiting activities.
• Coordinate new-hire onboarding, including documentation and orientation scheduling.
• Review applications and conduct initial candidate screenings based on qualifications.
• Assist with candidate sourcing through job boards, recruiting platforms, referrals, social media and community resources.
• Schedule and coordinate candidate interviews with hiring managers and facility leadership.
• Maintain timely communication with candidates regarding interviews, next steps, and onboarding requirements.
• Assist with offer coordination and pre-employment activities.
• Help facilitate new-hire orientation and ensure employees have info for first day.
• Maintain accurate candidate and new-hire information in HR systems.
• Track candidates through the process and follow up on outstanding requirements.
• Partner with HR, Talent Acquisition, and operations to support staffing priorities.
• Assist with hiring events and other recruiting initiatives.
• Follow established recruiting, onboarding, employment, and compliance practices.

Skills

Organizational skills

Communication skills

Attention to detail

Multi-tasking

Independent worker

Tools

ATS

HR systems

Microsoft Office

Job description

We are seeking a Short-Term Recruiting & Onboarding Coordinator to support hiring and onboarding activities at our distribution facility in Delran, New Jersey. This short-term role will provide hands-on coordination and administrative support throughout the recruiting and new-hire onboarding process, with a focus on delivering an organized and positive candidate experience.

The ideal candidate is highly organized, responsive, and comfortable working in a fast-paced environment with a high volume of hourly candidates. Previous experience supporting recruiting and onboarding within a distribution, warehouse, manufacturing, fulfillment, or similar environment is preferred.

Key Responsibilities

• Provide day-to-day coordination and administrative support for hourly recruiting activities.
• Coordinate new-hire onboarding, including required documentation, pre-employment requirements, and orientation scheduling.
• Review incoming applications and conduct initial candidate screenings based on established qualifications.
• Assist with candidate sourcing through job boards, recruiting platforms, referrals, social media and community resources.
• Schedule and coordinate candidate interviews with hiring managers and facility leadership.
• Maintain timely communication with candidates regarding interviews, next steps, and onboarding requirements.
• Assist with offer coordination and pre-employment activities.
• Help facilitate new-hire orientation and ensure employees have the information needed for a successful first day.
• Maintain accurate candidate and new-hire information in applicable recruiting and HR systems.
• Track candidates through the recruiting and onboarding process and follow up on outstanding requirements.
• Partner with HR, Talent Acquisition, and operations teams to support current staffing priorities.
• Assist with hiring events and other recruiting initiatives as needed.
• Follow established company recruiting, onboarding, employment, and compliance practices.

Qualifications

• Previous experience in a recruiting coordinator, HR coordinator, onboarding coordinator, staffing coordinator, or similar role preferred.
• Experience supporting new-hire onboarding and pre-employment processes strongly preferred.
• Experience supporting high-volume hourly hiring in a distribution, warehouse, manufacturing, fulfillment, logistics, or similar environment is a plus.
• Strong organizational skills with the ability to coordinate multiple candidates and priorities simultaneously.
• Excellent communication and interpersonal skills.
• Strong attention to detail and consistent follow-through.
• Ability to work independently while collaborating effectively with HR, Talent Acquisition, and operations teams.
• Experience with applicant tracking systems (ATS), HR systems, job boards, and Microsoft Office applications preferred.