Recruiting Administrative Associate

Bain & Company; Atlanta (GA); On-site; USD 66,814,000 - 80,245,000; Full time

Job summary

Bain & Company in Atlanta is seeking an Associate Recruiting Associate to plan and execute AC/CON recruiting events and intern programs. You will interact with prospective candidates, internal stakeholders, and external partners to advance Bain's hiring goals across talent groups.

The role involves coordinating logistics for on-campus, in-office, and offsite events, supporting diversity programs, and managing interview day logistics.

Qualifications

• 0.5–2 years of administrative, recruiting, or events support experience; internship or campus involvement welcome
• Bachelor's degree strongly preferred
• Proficiency in Microsoft Office and strong communication skills

Responsibilities

• Coordinate end-to-end logistics for AC and CON recruiting events (on-campus, in-office, offsite; invites, RSVPs, catering, nametags, feedback)
• Support diversity and emerging sources programs and related logistics
• Assist in planning offeree weekends and short weeks for AC/ACI/CON/Summer roles; manage logistics and attendance
• Support full AC/CON recruiting cycle (interviews, scheduling in Avature, debrief notes, communications)
• Assist in planning Summer Associate and AC intern programs in Atlanta (social calendar, training, final presentations)
• Communicate with recruits and respond to inquiries; support external communications with schools and clubs

Skills

Administrative support

Recruiting events

Event planning

Microsoft Office

Communication skills

Avature

Education

Bachelor's degree

Tools

Avature

Job description

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the top ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven times. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU’LL WORK WITH

As a member of the Atlanta Recruiting team, you will collaborate with a talented group to develop, plan, and execute Associate Consultant ("AC"), Consultant, and intern recruiting efforts for the Atlanta office

WHERE YOU’LL FIT WITHIN THE TEAM

As the Atlanta Recruiting Associate, you will play a critical role in executing recruiting events, processes, and candidate experiences, interacting with prospective candidates, internal stakeholders, and external partners to support Bain's mission of hiring exceptional talent across both talent groups.

WHAT YOU’LL DO

• Event Planning and Execution
  • Coordinate end-to-end logistics for AC and CON recruiting events, including on-campus, in-office, and offsite marketing and closing events; manage invites, student sign-ups, RSVPs, catering, nametags, and candidate feedback across both virtual and in-person formats
  • Support diversity and emerging sources programs across AC and CON recruiting, including BEL, CREW, BASE, ADvantage, Consulting Kickstart, and SkillBridge; coordinate associated logistics and help drive program execution
  • Assist in planning and executing offeree weekends and welcome weekends (3–4/year) for AC, ACI, CON, and Summer Associate roles; organize logistics, attend events, interact with offerees, and ensure all activities run smoothly
  • Support the full AC and CON recruiting cycle, including interview day logistics, resume screening, candidate scheduling in Avature, debrief notetaking, disposition communications, and off-cycle hiring efforts such as application screening, referral tracking, and proactive sourcing
  • Assist in planning and executing the Summer Associate and AC intern programs in Atlanta, including the summer social calendar, training week, and final presentations
• Communication Management
  • Communicate and correspond with recruits on a regular basis, including referrals; maintain incoming inquiries and applications and generate timely, appropriate responses
  • Assist senior recruiters as needed with management of external marketing communications with school career offices and on-campus clubs and organizations, including email campaigns, social media, invitations, campus flyers, and room bookings
  • Provide clear, timely responses to consulting staff involved in recruiting (e.g., interviewer schedules, managing commitments, recruiting events); draft/send responses to internal consultant leadership team members
  • Respond to routine recruit inquiries professionally; elevate non-routine questions to senior team members as appropriate
• Other Support
  • Utilize Avature for data entry, application and event management, and applicant tracking and reporting in a timely and accurate manner; ensure all candidate feedback uploaded into Avature on frequent basis
  • Attend team meetings, take notes and schedule follow-up meetings as necessary; work independently between formal touchpoints
  • Work with Atlanta HR team to manage new hire onboarding process, including by not limited to: new hire paperwork, staffing prep materials, selection and distribution of colleagues, start dates, etc.
  • Monitor and proactively order recruiting supplies, including marketing materials, gifts, and office supplies
  • Perform other administrative duties as requested or as responsibilities dictate

ABOUT YOU

Experience

• 0.5–2 years of administrative, recruiting, or events support experience; internship or campus involvement in a relevant function welcome

Education

• Bachelor's degree strongly preferred

Knowledge, Skills and Abilities

• Strong interpersonal, written/verbal communication, and organizational skills
• Comfort interacting with prospective candidates, school contacts, and Bain employees of varying tenure
• Ability to execute tasks accurately and reliably under close supervision in a fast-paced environment
• Meticulous attention to detail and strong follow-through; able to manage multiple tasks and meet deadlines with guidance
• Ability to handle highly confidential information in a professional manner
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); willingness to learn HRIS and recruiting database tools
• Desire to work with a diverse and inclusive team; embodies "A Bainie Never Lets Another Bainie Fail"
• Flexibility with hours; ability to work evenings and overtime as needed; some travel may be required with advance notice
• Work on-site in Atlanta, GA 4-5 days per week depending on business need

U.S. COMPENSATION INFORMATION

Compensation for this role includes base salary, annual discretionary performance bonus, 401(k) plan with an annual employer contribution based on years of service and Bain’s best in class benefits package (details listed below).

Some local governments in the United States require a good-faith, reasonable salary range to be included in job postings for open roles. The estimated compensation for this non-exempt role is as follows:

• In Georgia, the good-faith, reasonable full-time hourly rate for this role is between $23.32 - $28.00 per hour
• Annual discretionary performance bonus
• This role may also be eligible for other elements of discretionary compensation

4.5% 401(k) company contribution, which increases after 3 years of service and is 100% vested upon start date

Bain & Company's comprehensive benefits and wellness program is designed to help employees achieve personal independence, protection and stability in the areas most important to you and your family.

Bain pays 100% individual employee premiums for medical, dental and vision programs, offering one of the most comprehensive medical plans for employees without impacting your paycheck

Generous paid time off, including parental leave, sick leave and paid holidays

Fully vested 401(k) company contribution

Paid Life and Long-Term Disability insurance

Annual fitness reimbursements