Specialist, Human Resources

Bain & Company; Dallas (TX); On-site; USD 61,000 - 74,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

401(k)

Job summary

Bain & Company in Texas is seeking an HR Specialist to partner with the Texas HR team for General Consultant cohorts in the Dallas office and support staff across Austin, Houston and Dallas. This role emphasizes customer service, attention to detail, and effective communication in a hybrid environment.

Onboarding four days in-office during onboarding, then three days as determined by the supervisor, with a focus on process accuracy, data integrity, and employee support across multiple programs.

Qualifications

• Bachelor’s degree or equivalent required.
• 2–4 years professional experience.
• Strong customer service and communication skills.
• Ability to handle highly confidential information and multi-task.
• Proficient Microsoft Word/Excel/PowerPoint; Workday experience bonus.

Responsibilities

• Supports transfers across Austin, Dallas, and Houston; communicates policies; coordinates onboarding.
• Oversees leaves of absence process and data entry in HRIS.
• Manages externship processes and communications with stakeholders.
• Owns compensation processes across cohorts; audits memos.
• Oversees departures process; conducts exit interviews.
• Coordinate onboarding logistics and training (Pre-ACT).
• Collect work authorization docs and process in e-Verify.

Skills

Customer service

Organization

Communication

Attention to detail

Confidentiality

Education

Bachelor’s degree or equivalent

Tools

Workday

Microsoft Excel

PowerPoint

Job description

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the top

ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven

times. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require

intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a

supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which

every individual can thrive professionally and personally.

WHERE YOU’LL FIT WITHIN THE TEAM

As a member of the Texas HR team, the HR Specialist, along with their Manager, acts as an HR Business Partner for General Consultant cohorts in the Dallas office. Additionally, this role provides support for various employee processes and programs related to our consulting staff across all three Texas offices in Austin, Houston and Dallas. The programs are important pieces of Bain’s employee value proposition, thus a focus on customer service, attention to detail and strong communication is critical in the execution of these programs. The HR Specialist actively collaborates with the broader Texas HR & Program Management team, Centers of Excellence (COE), HR Operations team, and broader office leadership.

Please note: Bain’s offices are operating on a hybrid model. It will be expected during onboarding and training this individual will be in office four days a week. Once trained, determined by the supervisor, the expectation will for our Human Resources team to be in office a minimum of three days a week.

WHAT YOU’LL DO

• Supports the transfer program for Austin, Dallas and Houston office inbound and outbound transferees; understands and communicates policies to employees and Staffing team, liaises with Global Mobility, coordinates inbound transfer onboarding, affiliation and living arrangements, escalates tricky issues to supervisor and Global Mobility as needed, tracks transfer budget, completes all relevant paperwork and HRIS entry
• Oversees leaves of absence process for Dallas office; in partnership with HR Manager, communicates policies to employees and Staffing; administers data entry. Tracks all LOA people movement for other internal processes. Teams with HR Operations team to ensure correct data.
• Leads administration of externship process across Texas; understands and communicates policies to employees and Staffing Program Managers, provides sourcing and resource support to externship seekers, manages all communications/ documentation with employee and Staffing Program Managers, elevates and collaborates with HR Manager, Global Externship Program Managers and Staffing on tricky issues as they arise
• Ownership of comp processes for all cohorts across offices including creating NAP memos, review of PD click-up files and audit of compensation memos for consulting team members
• Oversees departure process for Dallas office staff and support Austin and Houston offices as needed; including sharing polices and conducting exit interviews

Onboarding and training

• Team with AC and Consultant Recruiting team and HR team members to function as onboarding expert for incoming ACs, ACIs, Cs and Summer Associates; ensure all employee records are kept up to date with relevant offer letters, contracts and agreements.
• Responsible for coordinating logistics for new hire training (Pre-ACT) for our Associate Consultants and Consultants, ensure HR teams have necessary support in executing successful training programs.
• Collect work authorization documentation from new hires and processes in e-Verify

HR Support:

• Liaise with Immigration team and employees when visa issues arise
• Maintains HRIS records with daily approvals in Workday and may enter employee information as requested, including leaves of absence, departures, vacation balances, and transfers
• Administers and processes tuition reimbursements; team with Global HR team to determine employee eligibility
• Gather data and run reports as requested through Workday
• Administer and track client required background checks as needed
• Perform special projects and other related duties as assigned or as responsibilities dictate

ABOUT YOU

• Bachelor’s degree or an equivalent combination of education, training and/or experience is required
• A minimum of 2-4 years professional experience is required
• Strong customer service, organization, interpersonal and communication skills
• Ability to deal with highly confidential information appropriately; ability to prioritize, meet deadlines, and juggle multiple tasks simultaneously
• Meticulous attention to detail necessary
• Comprehensive knowledge of, and experience with Microsoft Word/Excel/PowerPoint is required; previous HRIS systems experience a bonus

U.S. COMPENSATION INFORMATION

Compensation for this role includes base salary, annual discretionary performance bonus, 401(k) plan with an annual employer contribution based on years of service and Bain’s best in class benefits package (details listed below).

Some local governments in the United States require a good-faith, reasonable salary range to be included in job postings for open roles. The estimated annualized compensation for this role is as follows:

• In Texas, the good-faith, reasonable annualized full-time salary range for this role is between $61,250- $73,500 . Placement within this range will vary based on several factors including, but not limited to experience, education, licensure/certifications, training and skill level
• Annual discretionary performance bonus
  • This role may also be eligible for other elements of discretionary compensation
• 4.5% 401(k) company contribution, which increases after 3 years of service and is 100% vested upon start date

Bain & Company's comprehensive benefits and wellness program is designed to help employees achieve personal independence, protection and stability in the areas most important to you and your family.

• Bain pays 100% individual employee premiums for medical, dental and vision programs, offering one of the most comprehensive medical plans for employees without impacting your paycheck
• Generous paid time off, including parental leave, sick leave and paid holidays
• Fully vested 401(k) company contribution
• Paid Life and Long-Term Disability insurance