Recruiter/HR Assistant

PAI; Minnesota; In loco; USD 48.000 - 56.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health and dental plans

Employer-paid life insurance

PTO + 11 paid holidays

403(b) retirement plan

Casual dress code

Bring-your-dog-to-work

Descrizione del lavoro

PAI in White Bear Lake, MN is seeking a Recruiter and HR Assistant to serve as the friendly first contact for our HR department and to help keep PAI staffed with good people. This full-time role offers a daytime schedule, 32–40 hours per week, non-exempt status, and a pay range of $23–$27 per hour.

You will own recruiting for DSP roles and support onboarding, benefits, and HRIS processes while maintaining a positive candidate experience.

Competenze

• High school diploma or equivalent; Associate's or Bachelor's preferred.
• 2+ years in recruiting, HR, or admin with HR involvement.
• Ability to manage multiple open roles in a busy environment.
• Excellent attention to detail and strong communication.
• Experience with high-volume hourly recruiting is a plus.
• Must pass DHS background study and OIG review.

Mansioni

• Own recruiting for DSP roles across multiple platforms.
• Screen applications, schedule interviews, and coordinate with managers.
• Maintain applicant tracking and recruit metrics.
• Support onboarding logistics and new employee orientation.
• Assist benefits enrollment and open enrollment coordination.
• Provide general admin support and office duties.

Conoscenze

Recruiting

HR administration

Screening candidates

UKG experience

Formazione

High school diploma

Associate/Bachelor's preferred

Strumenti

UKG

Microsoft Office

HRIS

ATS

Descrizione del lavoro

Recruiter and HR Assistant

PAI - White Bear Lake, MN

Full-Time, 32–40 hours/week | Non-Exempt | $23–27/hour

About the Opportunity

PAI is looking for a Recruiter & HR Assistant - the friendly first point of contact for our HR department, and the person who keeps PAI staffed with good people.

Direct Support Professional (DSP) hiring is steady, ongoing work in this field, and having a strong bench is what lets us deliver consistent, high-quality care. This role exists to keep that pipeline healthy so that staffing is never what holds us back.

If you like people, enjoy staying busy, and want to see your work matter, we'd love to hear from you.

What We Offer

• Compensation of $23–27/hour, depending on qualifications
• Regular Monday–Friday daytime schedule
• Three health and dental plan options with significant employer contribution
• Employer-paid life insurance
• PTO plus 11 paid holidays per year
• 403(b) retirement plan
• Casual dress code
• Bring-your-dog-to-work policy

We also try to be the kind of employer people can build a life around. Within the needs of the role, we work with our staff on their schedules - school events, appointments, and the things that come up when you have a family. It's a big part of why people stay here.

What You'll Own

Recruiting & Staffing - Your Top Priority

• Own recruiting for most positions across PAI, with DSP roles as the ongoing priority given how central they are to the care we provide.
• Post and manage job openings across multiple platforms (Indeed, ZipRecruiter, LinkedIn, Glassdoor, paimn.org, and others as needed), and source candidates through job boards, community outreach, referrals, and other strategies.
• Build and maintain a pipeline of qualified candidates so DSP and other roles can be filled quickly when they open.
• Review applications, conduct initial candidate screenings, schedule interviews, and coordinate with hiring managers.
• Communicate clearly and warmly with candidates throughout the hiring process. You're often the first impression someone has of PAI, and that matters to us.
• Track candidate progress from application through hire, and support efforts to reduce time-to-hire.
• Maintain accurate applicant tracking in UKG or other systems, and track recruiting metrics such as applications, interviews, hires, and time-to-fill.
• Help create job flyers and materials for job fairs and other recruiting events.

HR & Onboarding Support

• Manage the logistics of onboarding, including deadlines, hiring forms, background studies, fingerprinting, and other compliance documents.
• Welcome new employees through New Employee Orientation (NEO), and follow up to make sure all orientation paperwork is complete and properly filed.
• Track and manage employee changes (status changes, I-9 documentation, vehicle insurance, required certifications, and the like).
• Support benefits administration, including enrollment for new hires, tracking benefit-eligibility dates, reviewing invoices, and coordinating with Payroll. As you grow into the role, you'll take on coordination of our annual open enrollment process.
• Provide administrative support to our admin office, including occasional support for the President, along with general office duties (supplies ordering, correspondence, mail, and greeting guests).

Compliance & Recordkeeping

• Complete reference and background checks, motor vehicle record reports, and other required employee documentation.
• Assist in collecting applicant data for affirmative Action / Equal Opportunity reporting.
• Serve as a day-to-day resource on PAI's HRIS system, including training new employees on Employee Self Service (ESS).

What You Bring

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Two or more years of experience in recruiting, human resources, or an office/administrative role with significant HR involvement.
• Comfort working in a busy environment where hiring moves quickly. You should feel energized, not overwhelmed, by managing several open roles at once.
• Excellent attention to detail to ensure accurate, high-quality work.
• A helpful, friendly approach with everyone you work with - employees, applicants, the people we serve, and vendors alike.
• Strong communication and organizational skills, with the ability to manage competing priorities and deadlines.
• Comfort using technology including email, scheduling tools, and HR/applicant tracking systems; familiarity with UKG a plus.
• Experience with high-volume or hourly recruiting a plus; understanding of DSP, Employment Specialist, or similar direct-care roles a plus.
• Experience with AI tools a plus.
• Must pass a DHS background study and OIG review.
• Valid driver's license, personal vehicle available for work purposes, and vehicle insurance.
• Proficiency in Microsoft Office, including Excel and PowerPoint.

Why PAI

PAI has spent 35 years building a reputation as a trusted, high-quality provider of disability services in Minnesota, and as a place where people stay and build careers. This role sits close to the center of that. The people you recruit and onboard are the people who deliver our care every day. If you're energized by finding great people and want to see the direct impact of your work, this is a place where that impact is immediate and real.

PAI is an equal opportunity employer.