Recruiter and HR Assistant

PAI; Saint Paul (MN); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Health and dental plan options with a2

Employer-paid life insurance

PTO + 11 paid holidays per year

403(b) retirement plan

Casual dress code

Bring-your-dog-to-work policy

Job summary

PAI, based in White Bear Lake, MN, is seeking a Recruiter & HR Assistant to be the friendly first point of contact for our HR department and to help keep staffing strong.

The role involves recruiting for Direct Support Professional positions, managing postings on Indeed, ZipRecruiter, LinkedIn, Glassdoor and paimn.org; coordinating interviews; onboarding; benefits administration; compliance; and HRIS with UKG; Monday–Friday daytime schedule; dog-friendly policy.

Qualifications

• High school diploma or equivalent required; higher degree preferred.
• At least 2 years in recruiting or HR-related role.
• Able to handle multiple open roles in a fast-paced setting.
• Detail-oriented with strong communication and organization.
• Proficient in Microsoft Office; familiarity with HRIS/UKG is a plus.

Responsibilities

• Manage recruiting for DSP and other roles.
• Post and manage job openings on multiple platforms.
• Build candidate pipelines and screen applicants.
• Coordinate interviews with hiring managers.
• Maintain accurate applicant tracking and recruiting metrics.
• Onboard new employees and support onboarding documents.
• Assist benefits administration and open enrollment.

Skills

Recruiting

HR experience

Communication

Organizational skills

UKG familiarity

Microsoft Office

Driver's license

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

UKG HRIS

LinkedIn

Indeed

ZipRecruiter

Glassdoor

Job description

Recruiter and HR Assistant

PAI - White Bear Lake, MN

Full-Time, 32–40 hours/week | Non-Exempt | $23–27/hour

About the Opportunity

PAI is looking for a Recruiter & HR Assistant - the friendly first point of contact for our HR department, and the person who keeps PAI staffed with good people.

Direct Support Professional (DSP) hiring is steady, ongoing work in this field, and having a strong bench is what lets us deliver consistent, high-quality care. This role exists to keep that pipeline healthy so that staffing is never what holds us back.

If you like people, enjoy staying busy, and want to see your work matter, we'd love to hear from you.

What We Offer

• Compensation of $23–27/hour, depending on qualifications
• Regular Monday–Friday daytime schedule
• Three health and dental plan options with significant employer contribution
• Employer-paid life insurance
• PTO plus 11 paid holidays per year
• 403(b) retirement plan
• Casual dress code
• Bring-your-dog-to-work policy

We also try to be the kind of employer people can build a life around. Within the needs of the role, we work with our staff on their schedules - school events, appointments, and the things that come up when you have a family. It's a big part of why people stay here.

What You'll Own

Recruiting & Staffing - Your Top Priority

• Own recruiting for most positions across PAI, with DSP roles as the ongoing priority given how central they are to the care we provide.
• Post and manage job openings across multiple platforms (Indeed, ZipRecruiter, LinkedIn, Glassdoor, paimn.org, and others as needed), and source candidates through job boards, community outreach, referrals, and other strategies.
• Build and maintain a pipeline of qualified candidates so DSP and other roles can be filled quickly when they open.
• Review applications, conduct initial candidate screenings, schedule interviews, and coordinate with hiring managers.
• Communicate clearly and warmly with candidates throughout the hiring process. You're often the first impression someone has of PAI, and that matters to us.
• Track candidate progress from application through hire, and support efforts to reduce time-to-hire.
• Maintain accurate applicant tracking in UKG or other systems, and track recruiting metrics such as applications, interviews, hires, and time-to-fill.
• Help create job flyers and materials for job fairs and other recruiting events.

HR & Onboarding Support

• Manage the logistics of onboarding, including deadlines, hiring forms, background studies, fingerprinting, and other compliance documents.
• Welcome new employees through New Employee Orientation (NEO), and follow up to make sure all orientation paperwork is complete and properly filed.
• Track and manage employee changes (status changes, I-9 documentation, vehicle insurance, required certifications, and the like).
• Support benefits administration, including enrollment for new hires, tracking benefit-eligibility dates, reviewing invoices, and coordinating with Payroll. As you grow into the role, you'll take on coordination of our annual open enrollment process.
• Provide administrative support to our admin office, including occasional support for the President, along with general office duties (supplies ordering, correspondence, mail, and greeting guests).

Compliance & Recordkeeping

• Complete reference and background checks, motor vehicle record reports, and other required employee documentation.
• Assist in collecting applicant data for affirmative Action / Equal Opportunity reporting.
• Serve as a day-to-day resource on PAI's HRIS system, including training new employees on Employee Self Service (ESS).

What You Bring

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Two or more years of experience in recruiting, human resources, or an office/administrative role with significant HR involvement.
• Comfort working in a busy environment where hiring moves quickly. You should feel energized, not overwhelmed, by managing several open roles at once.
• Excellent attention to detail to ensure accurate, high-quality work.
• A helpful, friendly approach with everyone you work with - employees, applicants, the people we serve, and vendors alike.
• Strong communication and organizational skills, with the ability to manage competing priorities and deadlines.
• Comfort using technology including email, scheduling tools, and HR/applicant tracking systems; familiarity with UKG a plus.
• Experience with high-volume or hourly recruiting a plus; understanding of DSP, Employment Specialist, or similar direct-care roles a plus.
• Experience with AI tools a plus.
• Must pass a DHS background study and OIG review.
• Valid driver's license, personal vehicle available for work purposes, and vehicle insurance.
• Proficiency in Microsoft Office, including Excel and PowerPoint.

Why PAI

PAI has spent 35 years building a reputation as a trusted, high-quality provider of disability services in Minnesota, and as a place where people stay and build careers. This role sits close to the center of that. The people you recruit and onboard are the people who deliver our care every day. If you're energized by finding great people and want to see the direct impact of your work, this is a place where that impact is immediate and real.

PAI is an equal opportunity employer.