Recruiter Assistant | Level II

Aquent; Hartford (CT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Vision & dental

401(k) matching

Free online training

Job summary

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. The Talent Acquisition Coordinator in Hartford, CT will schedule interviews, greet visitors, and support recruiters, shaping a positive candidate journey and enabling teams to build strong groups.

In a fast-paced corporate setting, you’ll manage calendars, communicate clearly with stakeholders, and contribute to high-volume hiring efforts with professional enthusiasm.

Qualifications

• High School degree required.
• At least 1 year coordinating interviews or similar activities.
• Outlook calendar management proficiency.
• Basic Excel skills for data handling.
• Demonstrated detail-orientation and strong organizational skills.
• Ability to multitask and manage priorities.
• Excellent verbal and written communication.

Responsibilities

• Coordinate and schedule a high volume of interviews for internal and external candidates, ensuring a positive and seamless experience.
• Serve as the primary point of contact for all visitors and new hires, creating a professional, welcoming, and positive first impression.
• Monitor and manage various shared email inboxes, responding to inquiries and facilitating communication.
• Collaborate with administrative assistants and hiring teams to align schedules and ensure manager availability for interviews, including mid-level roles.
• Manage a high-volume workload in a fast-paced environment, demonstrating exceptional attention to detail.
• Prioritize multiple scheduling requests and deadlines effectively, showcasing strong organizational and time management skills.
• Interact with candidates and stakeholders professionally via phone, email, and virtual platforms.
• Provide essential administrative support across various talent acquisition initiatives as needed.

Skills

Outlook proficiency

Excel basics

Detail-oriented

Organizational skills

Multitasking

Verbal communication

Written communication

Professional demeanor

Office environment experience

Education

High School degree

College degree

Tools

Workday

Job description

Join a leading organization dedicated to fostering innovation and delivering exceptional service. As a key partner, Aquent is thrilled to connect talented individuals with opportunities that drive success and create meaningful impact within this dynamic environment.

Are you a master of organization with a passion for creating seamless experiences? We’re seeking a highly motivated Talent Acquisition Coordinator to become the cornerstone of our hiring process. In this pivotal role, you won’t just be scheduling interviews; you’ll be shaping the first impressions for our future talent, ensuring a positive journey for every candidate, and empowering our recruiters and hiring managers to build exceptional teams. Your meticulous coordination and warm professionalism will directly contribute to our ability to attract and secure the best talent, making a tangible impact on our organizational growth and success.

What You’ll Do:

• Coordinate and schedule a high volume of interviews for internal and external candidates, ensuring a positive and seamless experience.


• Serve as the primary point of contact for all visitors and new hires, creating a professional, welcoming, and positive first impression.


• Monitor and manage various shared email inboxes, responding to inquiries and facilitating communication.


• Collaborate with administrative assistants and hiring teams to align schedules and ensure manager availability for interviews, including mid-level roles.


• Manage a high-volume workload in a fast-paced environment, demonstrating exceptional attention to detail.


• Prioritize multiple scheduling requests and deadlines effectively, showcasing strong organizational and time management skills.


• Interact with candidates and stakeholders professionally via phone, email, and virtual platforms.


• Provide essential administrative support across various talent acquisition initiatives as needed.

What You’ll Bring:

Must-Have Qualifications:

• High School degree.


• One year of related work experience, specifically coordinating and scheduling appointments, interviews, meetings, or similar activities.


• Proficiency with Microsoft Outlook for calendar management and communication.


• Basic Microsoft Excel skills, including navigating spreadsheets and formatting data.


• Demonstrated detail-orientation and strong organizational skills.


• Ability to effectively multitask and manage competing priorities.


• Proven verbal and written communication skills.


• A professional demeanor with experience working in a corporate or professional office environment.

Nice-to-Have Qualifications:

• College degree.


• Two years of experience in a Customer Service or Talent Acquisition environment.


• Experience with Workday or other applicant tracking/HCM systems.


• Ability to operate effectively in an environment with high volume, ambiguity, and change.


• Experience working within a large, complex organization.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

• Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match.


• We also offer free online training through Aquent Gymnasium.

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.