Office Administrator [AQ-19535]

Aquent; Boston (MA); On-site; USD 28,000 - 48,000; Part time

Benefits offered by this job

Health benefits

Dental and vision

Retirement match

Paid sick leave

Free training via Gymnasium

Job summary

Aquent Talent is seeking a capable Office Manager to oversee daily operations and create a welcoming, efficient workplace in Boston. This part-time role supports IT, HR, and facilities while maintaining inventory, coordinating events, and ensuring top-notch employee experiences.

Join a growing team dedicated to a vibrant culture and operational excellence. The role offers 25 hours weekly, with regular hours from 11am to 4pm, Monday through Friday, in Massachusetts.

Qualifications

• 2-5+ years of experience in office management, workplace operations, or a similar role.
• Strong attention to detail and ability to perform under pressure in high-demand situations.
• Excellent written and verbal communication; ability to build relationships with internal partners and external vendors.
• Experience managing vendors, coordinating events, and overseeing day-to-day facilities operations with a proactive, solution-oriented approach.
• Proficiency with Google Workspace.

Responsibilities

• Own the day-to-day operations of the office, ensuring a clean, safe, and organized environment.
• Manage office, kitchen, and facilities supplies; monitor stock, oversee inventory, and handle ordering/restocking.
• Serve as the primary contact for facilities and IT issues; submit and track tickets for timely resolutions.
• Coordinate with building management and external vendors for repairs, maintenance, and on-site services.
• Handle all mail and deliveries, including distribution to teams.
• Partner with IT, HR, Facilities to provide on-the-ground support and seamless operations.
• Plan, budget, and execute site-specific events and gatherings.
• Support on-site programs including daily meals, snacks, and beverages.

Skills

Office management

Vendor management

Event coordination

Communication

Time management

Independent work

Tools

Google Workspace

Job description

Aquent is seeking a highly motivated and organized individual to join our client, a pioneering company at the forefront of innovation, as a critical partner in shaping their workplace environment. This company is revolutionizing its industry, driven by a mission to create groundbreaking solutions that impact the future. As an integral part of their team, you will be the driving force behind creating an exceptional and seamless experience for team members and visitors alike. Your contributions will directly impact daily operations, foster a vibrant company culture, and ensure that the workplace is a welcoming, well-maintained, and operationally excellent hub for creativity and productivity. This is an incredible opportunity to make a tangible difference and play a pivotal part in the company’s continued success.

Join a groundbreaking company that is revolutionizing its industry through innovative solutions that are shaping the future. This organization is committed to creating an environment where creativity and productivity flourish, and your role will be central to that mission. You will be a vital contributor, directly influencing the daily experience of every team member and visitor, ensuring a vibrant and operationally excellent workplace. This is a unique opportunity to make a tangible impact, fostering a dynamic culture and supporting the continued success of a visionary team.

This is a PART-TIME role: 11am – 4pm, Monday through Friday (Approx. 25 Hours Weekly)

What You’ll Do

• Own the day-to-day operations of the office, conducting regular walkthroughs to ensure a clean, safe, and organized environment.
• Manage all office, kitchen, and facilities supplies by monitoring stock levels, overseeing inventory, and handling all ordering and restocking.
• Act as the primary point of contact for facilities and IT issues, submitting and monitoring tickets to ensure timely resolution.
• Coordinate with building management and external vendors for repairs, maintenance, cleaning, and other on-site services.
• Handle all mail and deliveries, including receiving and distributing packages to the appropriate teams or individuals.
• Partner with cross-functional teams (IT, HR, Facilities, etc.) to provide on-the-ground support and ensure seamless office operations.
• Plan, budget, and execute a variety of site-specific events, including holiday parties, social gatherings, team-building activities, and other company events.
• Support and coordinate on-site programs, including daily meals, snacks, and beverage services.
• Help create a lively and inclusive work culture by decorating for holidays and supporting company-wide engagement initiatives.
• Serve as a key resource for employees, gathering feedback and relaying important information about the office to staff.
• Manage and update internal documentation and communication platforms to keep information current and accessible.
• Manage the office budget, track expenses, and support leadership with ad-hoc administrative requests.
• Facilitate new hire onboarding and orientation for the local office.
• Partner with leadership and the facilities team to assist with space planning and future headcount needs.
• Provide support for key meetings and broadcasts, ensuring technology and logistics run smoothly.

Must-Have Qualifications

• 2-5+ years of experience in office management, workplace operations, or a similar role, ideally within a high-growth tech environment.
• A proven track record of delivering excellent employee-facing service with strong attention to detail, even in high-demand situations.
• Strong organizational and time management skills, with the ability to manage multiple tasks, handle shifting priorities, and work independently.
• Excellent written and verbal communication skills and the ability to build strong relationships with internal partners, leadership, and external vendors.
• Experience managing vendors, coordinating events, and overseeing day-to-day facilities operations with a proactive, solution-oriented approach.
• Proficiency with Google Workspace.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Other Requirements

PART-TIME: 11am – 4pm, Monday through Friday (Approx. 25 Hours Weekly)