Records Technician

Minnehaha County, SD; Sioux Falls (SD); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Paid holidays

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

South Dakota Retirement System (SDRS)

Deferred compensation plan

Job summary

Minnehaha County is seeking a Records Technician to join the Register of Deeds Office. You will assist the public in person and by phone, review documents, accept filings, and issue records in accordance with legal procedures. The role includes scanning, indexing, and mail handling to support efficient operations.

Qualifications include a high school diploma or GED and at least one year of clerical experience; a comparable combination may be considered. The office operates 8:00 a.m.

Qualifications

• High school diploma or GED and one year of general clerical office experience.
• Comparable education/experience may be considered.

Responsibilities

• Assist the public in person and by phone regarding recorded documents and searches.
• Accept documents, collect fees, and index/record submissions.
• Scan, image, and microfilm documents to comply with standards.
• Open, sort, and send outgoing mail; handle general office tasks.
• Maintain records and ensure accessibility for office and public use.

Skills

Customer service

Attention to detail

Verbal communication

Written communication

Education

High school diploma or GED

Tools

MS Office

Job description

The Minnehaha County Register of Deeds Office invites applications for a Records Technician to join our team! Our Records Technicians provide exceptional assistance to the public both in person and over the phone, conducting initial reviews and accepting documents, issuing a wide range of records, scanning and microfilming documents as required by law, managing incoming and outgoing mail, and conducting courtesy document searches. Our office works from 8:00 a.m. - 5:00 p.m. Monday - Friday. We have a great team of professionals who are passionate about the critical services we perform for our community.

Consider a rewarding career with us and enjoy a comprehensive benefits package including paid holidays; health, dental, vision, and life insurance; generous PTO program; extended sick leave program; inclusion into the South Dakota Retirement System (SDRS); and a deferred compensation plan!

• Provide courteous and professional assistance to the public, businesses, and other agencies in person and by phone regarding recorded documents, property and lien searches, and the issuance of vital records in accordance with legal requirements and office procedures.
• Receive documents for recording, collect applicable fees and accurately index and record submitted materials.
• Scan, image, and microfilm recorded documents to maintain compliance with statutory and office standards. Perform general office tasks, including proofreading and verifying document accuracy.
• Open, sort, and disburse incoming mail, and prepare and process outgoing correspondence.
• Maintain and update duplicards and other records at off-site locations to ensure records are accurate, complete, and accessible for office and public use.

High school diploma or GED and one year work experience general clerical office work. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process.

Knowledge of and skills in using technology and related software systems. Basic proofreading skills. Attention to detail and ability to be precise. Ability to follow inter-office guidelines and procedures as well as various recording requirements established by law. Effective verbal and written communication skills. Ability to build and maintain positive, collaborative relationships with colleagues, other agencies, and the public. Present a professional appearance and communicate with others in a respectful and approachable way.

Minnehaha County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or creed, national origin or ancestry, citizenship, sex or gender including pregnancy, sexual orientation and gender identity, marital status, age, disability, veteran’s status, genetic information, or any other legally protected status. Arrangements for accommodations required by disabilities can be made by contacting Human Resources at [phone].