Legal Administrative Specialist

Minnehaha County, SD; Sioux Falls (SD); On-site; USD 38,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

PTO from day one

Extended sick leave

SDRS retirement

Deferred compensation

Job summary

Minnehaha County Public Advocate's Office invites applications for a Legal Administrative Specialist to join our team. The role supports attorneys with legal administrative tasks, including preparing documents, scheduling, and preparing case information for client files.

You will assist clients and contribute to proceedings across adult and juvenile criminal matters and abuse/neglect cases, ensuring accurate recording and professional communication.

Qualifications

• High school diploma or GED with 2 years related work experience, or an equivalent combination.
• Working knowledge of modern office practices and legal terminology.
• Ability to manage confidential information with tact and professionalism.

Responsibilities

• Manage incoming phone calls, welcome clients, and assist walk-in visitors.
• Prepare legal documents, including letters, orders, affidavits, motions, summonses, and briefs; take and transcribe notes.
• Coordinate, monitor, and update scheduling for legal proceedings.
• Copy, request, and organize reports and records.
• Establish and maintain filing and information management systems.
• Prepare and track employee leave time for timesheet; monitor attorney time for billing.
• Process incoming/outgoing mail; prepare purchase orders and county vouchers; coordinate supplies.
• Assist in filing pleadings and ensure completion of procedures required by motions.

Skills

Legal terminology

Office software

Scheduling

Billing support

Education

High school diploma or GED

Job description

Minnehaha County Public Advocate's Office invites applications for a Legal Administrative Specialist to join our team! We are a small office looking for a Legal Administrative Specialist to support attorneys with legal administrative tasks such as preparing legal documents, scheduling appointments, preparing case information for client files, and assisting clients.

In the role of Legal Administrative Specialist, you will have the opportunity to make a substantial impact on our community. Your duties will encompass the preparation and distribution of legal documents, management of case files, support during legal proceedings, and provision of critical assistance to leading defense attorneys in adult criminal cases, juvenile criminal cases, and matters pertaining to abuse and neglect.

Our employees enjoy a comprehensive benefits package including paid holidays; health, dental, vision, and life insurance; PTO available from day one; an extended sick leave program; inclusion in the South Dakota Retirement System (SDRS); and a deferred compensation plan.

• Manage incoming phone calls, welcome clients, and assist walk-in visitors.
• Prepare legal documents, including letters, orders, affidavits, motions, summonses, and briefs. Take and transcribe notes and dictation, ensuring accuracy.
• Coordinate, monitor, and update scheduling and arrangements for legal proceedings.
• Copy, request, and organize reports and records.
• Establish and maintain effective filing and information management systems for accurate recording, storage, retrieval, and utilization of data.
• Prepare and track employee leave time for timesheet. Monitor attorney time for billing purposes.
• Process incoming and outgoing mail. Prepare purchase orders and county vouchers for processing and payment. Coordinate office supply orders.
• Assist in filing pleadings and ensure completion of procedures required by various motions.

High school diploma or GED plus two years related work experience. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process.

Working knowledge of modern office practices and procedures and legal terminology. Knowledge of and skill in using technology and related software systems. Ability to exercise great tact, patience, and judgment when managing office clients and family members. Ability to plan and direct the work of others. Effective verbal and written communication. Ability to build and maintain positive, collaborative relationships with colleagues, other agencies, and the public. Present a professional appearance and communicate with others in a respectful and approachable way.

Minnehaha County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or creed, national origin or ancestry, citizenship, sex or gender including pregnancy, sexual orientation and gender identity, marital status, age, disability, veteran’s status, genetic information, or any other legally protected status. Arrangements for accommodations required by disabilities can be made by contacting Human Resources at [phone].