Records Technician

Minnehaha County; Sioux Falls (SD); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Paid holidays

Health, dental, vision, life insurance

Generous PTO

Extended sick leave

South Dakota Retirement System (SDRS)

Deferred compensation

Job summary

Minnehaha County's Register of Deeds Office seeks a Records Technician to join a dedicated team in Sioux Falls. Responsibilities include assisting the public, processing documents for recording, indexing records, and managing scanning and microfilming to meet legal standards.

Requirements include a high school diploma or GED, demonstrated clerical experience, attention to detail, and strong communication skills. The role offers a comprehensive benefits package and standard weekday hours.

Qualifications

• High school diploma or GED required or equivalent experience.
• Strong clerical and data-entry skills with attention to detail.
• Excellent verbal and written communication and customer service abilities.

Responsibilities

• Provide courteous and professional assistance to the public in person and by phone regarding recorded documents and vital records.
• Receive documents for recording, collect fees, and accurately index and record materials.
• Scan, image, and microfilm documents to maintain compliance with standards; perform general office tasks.
• Open, sort, and disburse mail and prepare outgoing correspondence.
• Maintain records and ensure accessibility and accuracy across locations.

Skills

Customer service

Clerical work

Attention to detail

Verbal and written communication

Education

High school diploma or GED

Tools

Microsoft Office

Records management software

Job description

This position is located in Sioux Falls, SD

The Minnehaha County Register of Deeds Office invites applications for a Records Technician to join our team! Our Records Technicians provide exceptional assistance to the public both in person and over the phone, conducting initial reviews and accepting documents, issuing a wide range of records, scanning and microfilming documents as required by law, managing incoming and outgoing mail, and conducting courtesy document searches. Our office works from 8:00 a.m. – 5:00 p.m. Monday – Friday. We have a great team of professionals who are passionate about the critical services we perform for our community. Consider a rewarding career with us and enjoy a comprehensive benefits package including paid holidays; health, dental, vision, and life insurance; generous PTO program; extended sick leave program; inclusion into the South Dakota Retirement System (SDRS); and a deferred compensation plan!

SALARY: $23.64 - $26.07/Hourly

CLOSING: 09/04/26 5:00 PM Central Time

How You Will Make an Impact:

• Provide courteous and professional assistance to the public, businesses, and other agencies in person and by phone regarding recorded documents, property and lien searches, and the issuance of vital records in accordance with legal requirements and office procedures.


• Receive documents for recording, collect applicable fees and accurately index and record submitted materials.


• Scan, image, and microfilm recorded documents to maintain compliance with statutory and office standards. Perform general office tasks, including proofreading and verifying document accuracy.


• Open, sort, and disburse incoming mail, and prepare and process outgoing correspondence.


• Maintain and update duplicards and other records at off-site locations to ensure records are accurate, complete, and accessible for office and public use.

What You Need to Succeed in this Role:

High school diploma or GED and one year work experience general clerical office work. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process. Knowledge of and skills in using technology and related software systems. Basic proofreading skills. Attention to detail and ability to be precise. Ability to follow inter-office guidelines and procedures as well as various recording requirements established by law. Effective verbal and written communication skills. Ability to build and maintain positive, collaborative relationships with colleagues, other agencies, and the public. Present a professional appearance and communicate with others in a respectful and approachable way.

EEO Statement:

Minnehaha County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or creed, national origin or ancestry, citizenship, sex or gender including pregnancy, sexual orientation and gender identity, marital status, age, disability, veteran’s status, genetic information, or any other legally protected status. Arrangements for accommodations required by disabilities can be made by contacting Human Resources at [phone].