Records Technician

Minnehaha County; Rapid City (SD); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid holidays

PTO

Job summary

Minnehaha County is seeking a Records Technician to join the Register of Deeds Office in Sioux Falls, SD. The role supports public inquiries, processes records, and handles scanning, indexing, and correspondence, with a strong focus on accuracy and customer service.

The ideal candidate has a high school diploma or GED and at least one year of clerical experience. The position operates Monday through Friday, 8:00 a.m. to 5:00 p.m., offering a comprehensive benefits package.

Qualifications

• High school diploma or GED required.
• At least one year of general clerical office experience.
• Proven ability to follow procedures and maintain accuracy.

Responsibilities

• Provide courteous, professional assistance to the public in person and by phone regarding records and services.
• Receive documents for recording, collect fees, and index/record materials accurately.
• Scan, image, and file documents and manage mail handling and office tasks.
• Open, sort, and process incoming/outgoing mail and maintain off-site records.
• Maintain and update records to ensure accessibility and compliance with procedures.

Skills

Clerical experience

Attention to detail

Effective communication

Proofreading

Education

High school diploma or GED

Job description

This position is located in Sioux Falls, SD

Minnehaha County Register of Deeds Office invites applications for Records Technician to join our team! Our Records Technicians provide exceptional assistance to the public both in person and over the phone, conducting initial reviews and accepting documents, issuing a wide range of records, scanning and microfilming documents as required by law, managing incoming and outgoing mail, and conducting courtesy document searches. Our office works from 8:00 a.m. - 5:00 p.m. Monday - Friday. We have a great team of professionals who are passionate about the critical services we perform for our community.

Consider a rewarding career with us and enjoy a comprehensive benefits package including paid holidays; health, dental, vision, and life insurance; generous PTO program; extended sick leave program; inclusion into the South Dakota Retirement System (SDRS); and a deferred compensation plan!

SALARY: $23.64 - $26.07/Hourly

CLOSING: 09/04/26 5:00 PM Central Time

How You Will Make an Impact:

• Provide courteous and professional assistance to the public, businesses, and other agencies in person and by phone regarding recorded documents, property and lien searches, and the issuance of vital records in accordance with legal requirements and office procedures.
• Receive documents for recording, collect applicable fees and accurately index and record submitted materials.
• Scan, image, and microfilm recorded documents to maintain compliance with statutory and office standards. Perform general office tasks, including proofreading and verifying document accuracy.
• Open, sort, and disburse incoming mail, and prepare and process outgoing correspondence.
• Maintain and update duplicards and other records at off-site locations to ensure records are accurate, complete, and accessible for office and public use.

What You Need to Succeed in this Role:

High school diploma or GED and one year work experience general clerical office work. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process.

Knowledge of and skills in using technology and related software systems. Basic proofreading skills. Attention to detail and ability to be precise. Ability to follow inter-office guidelines and procedures as well as various recording requirements established by law. Effective verbal and written communication skills. Ability to build and maintain positive, collaborative relationships with colleagues, other agencies, and the public. Present a professional appearance and communicate with others in a respectful and approachable way.

EEO Statement:

Minnehaha County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or creed, national origin or ancestry, citizenship, sex or gender including pregnancy, sexual orientation and gender identity, marital status, age, disability, veteran’s status, genetic information, or any other legally protected status. Arrangements for accommodations required by disabilities can be made by contacting Human Resources at [phone].