Records Systems Specialist – Law Enforcement Admin

Loudoun County Government; Leesburg (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Loudoun County Sheriff's Office is seeking a full-time Administrative Records Specialist in the Administrative and Technical Services Division, located at the Loudoun County Sheriff's Office Headquarters Building.

Under supervision, maintains records systems (paper and digital), conducts background checks, handles fingerprinting, and assists with permits and fees. The role includes data entry, filing, scanning, and records retrieval for stakeholders.

Qualifications

• High School diploma or equivalent is required.
• Two years of related clerical/administrative work.
• Equivalent combination of education and experience.

Responsibilities

• Maintains digital and paper case files; retrieves documents for internal and external customers; purges documents as required.
• Files and scans legal documents; verifies case numbers and protects sealed files.
• Calculates and collects taxes and fees; prepares notices for filings and foreign judgments.
• Reviews marriage license, fictitious name, and notary applications; prepares filings for scanning.
• Data entry of reports, arrests, citations, warrants, towed vehicles, or accidents.
• Performs background checks for federal firearms licenses, ABC licenses, and other permits.
• Queries data in VCIN/NCIC for background checks on citizens and law enforcement personnel.
• Assists with Records Unit transactions and processes permits and fingerprinting.

Skills

Data entry

Records management

Background checks

Customer service

Fingerprinting

Job description

Loudoun County Sheriff's Office is seeking a full-time Administrative Records Specialist in the Administrative and Technical Services Division, located at the Loudoun County Sheriff's Office Headquarters Building.

Under supervision, maintains records systems (paper and digital), conducts background checks, handles fingerprinting, and assists with permits and fees. The role includes data entry, filing, scanning, and records retrieval for stakeholders.