Records Specialist: Data Entry & Digital Imaging

Keysso; Key West, Northern (FL, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Monroe County Sheriff's Office is seeking a Records Assistant for the Headquarters’ Building, Monday through Friday, 8 AM to 5 PM. The role focuses on producing, maintaining, and processing accurate records for law enforcement and court processes; duties include data entry, digital imaging prep, and clerical support under supervision.

Responsibilities include organizing reports, preparing case files for imaging, coding for UCR, and operating CJIS/FCIC systems.

Qualifications

• High school diploma or equivalent.
• Experience in record keeping and data entry.
• Experience with data entry devices and keyboards.

Responsibilities

• Files reports and records.
• Prepares case files for digital imaging.
• Fills forms, logs reports and copies as needed.
• Prepares paperwork from arrest folders.
• Enters and retrieves data in CJIS and FCIC/NCIC.
• Cross-reference warrants and extradition data.
• Process incident and expunges data as necessary.
• Answers phones and provides clerical support.
• Assist in training other Records Assistants.
• Sort inter-office and external mail.
• Conduct local background checks.

Skills

Typing 25 wpm

Data entry

Office equipment

English usage

Alphabetizing

Education

High school diploma

Tools

CJIS

FCIC/NCIC

Data terminals

Job description

Monroe County Sheriff's Office is seeking a Records Assistant for the Headquarters’ Building, Monday through Friday, 8 AM to 5 PM. The role focuses on producing, maintaining, and processing accurate records for law enforcement and court processes; duties include data entry, digital imaging prep, and clerical support under supervision.

Responsibilities include organizing reports, preparing case files for imaging, coding for UCR, and operating CJIS/FCIC systems.