Records & Administrative Specialist – Law Enforcement Support

Loudoun County; Leesburg (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

The Loudoun County Sheriff's Office seeks a full-time Administrative Records Specialist for the Administrative and Technical Services Division at the Headquarters Building. You will maintain records (paper and digital), perform data entry for warrants, permits and protective orders, scan documents, purge outdated materials, and run background checks for various licenses.

Essential duties include managing case files, processing filings, collecting fees, and handling requests from citizens and law

Qualifications

• High School diploma or equivalent; two years of clerical/administrative experience or equivalent.
• Experience with records management systems (paper and digital).
• Ability to perform data entry and background checks for permits and licenses.

Responsibilities

• Maintain digital and paper case files and ensure accessibility for internal/external customers.
• Scan and file legal documents, verify case numbers, and secure sealed files.

Skills

Records management

Data entry

Background checks

Customer service

Filing and archiving

Education

High School diploma or equivalent

Tools

VCIN/NCIC access

Fingerprint processing

Job description

The Loudoun County Sheriff's Office seeks a full-time Administrative Records Specialist for the Administrative and Technical Services Division at the Headquarters Building. You will maintain records (paper and digital), perform data entry for warrants, permits and protective orders, scan documents, purge outdated materials, and run background checks for various licenses.

Essential duties include managing case files, processing filings, collecting fees, and handling requests from citizens and law