Records Support Associate

AppleOne Employment Services; Washington (District of Columbia); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health and Welfare Benefits

Commuter Benefits

Job summary

AppleOne is seeking a detail-oriented Records Support Associate in Washington, DC for a contract/temporary role in a government and public sector environment. The position focuses on records retirement, file preparation, and data entry, with responsibilities including mail processing and archiving tasks.

Must have Secret Clearance or higher. The role requires lifting up to 50 pounds and working in a structured team setting with emphasis on accuracy and reliability.

Qualifications

• Minimum 1–3 years in high-volume clerical, records, or mailroom environments.
• Must be able to lift at least 50 pounds and perform physical tasks.
• Must have Secret Clearance or higher.

Responsibilities

• Perform records retirement projects, including pulling records, verifying alphabetical order, and boxing files.
• Prepare files for retention, disposition, retrieval, and storage.
• Assist with mail distribution, sorting, scanning, and basic data entry.
• Operate high-speed scanning equipment and generate mailing labels for shipping and archival processes.
• Load, offload, move, stack, and organize boxes, pallets, and packages as needed.
• Provide reception coverage during breaks or lunch periods.

Skills

Data entry

Typing 30 words per minute

Attention to detail

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Word

Outlook

Job description

Job Summary

We are seeking a detail-oriented Records Support Associate for a contract/temporary administrative opportunity in Washington, DC supporting a government and public sector environment. This role is ideal for a dependable clerical professional who enjoys structured work, high-volume document handling, records organization, mail processing, scanning, and data entry.

Must have Secret Clearance or higher.

The Records Support Associate will support records retirement, file preparation, document sequencing, mail distribution, and archive activities. This position offers a stable, process-driven work setting where accuracy, consistency, teamwork, and reliability are highly valued.

Key Responsibilities

• Perform records retirement projects, including pulling records, verifying alphabetical order, preparing folders, boxing files, typing manifests, and recording accession numbers or identifiers.
• Prepare files for retention, disposition, retrieval, mailing, and storage according to established procedures.
• Assist with incoming mail distribution, third-party mail sorting, document sequencing, scanning, and basic data entry.
• Operate high-speed scanning equipment and generate mailing labels for shipping and archival processes.
• Load, offload, move, stack, and organize boxes, pallets, and packages using manual or electric pallet jacks when required.
• Provide reception coverage during breaks or lunch periods, including answering administrative telephones as needed.

Compensation and Benefits

• Pay rate: $22 to $25 per hour.
• Job type: Contract/Temporary.
• Location: Washington, DC.
• Health and Welfare Benefits
• Commuter Benefits

Required Qualifications and Skills

• Support records retirement, archiving, file preparation, and document retrieval projects.
• Process incoming and third-party mail, including sorting, distribution, scanning, and document sequencing.
• Perform basic data entry, manifest typing, label generation, and records tracking.
• Move, stack, load, and organize physical records, boxes, pallets, and packages.
• High School Diploma or GED required.
• Minimum of 1-3 years of experience in a high-volume production, clerical, records, mailroom, scanning, or document processing environment.
• Knowledge of Microsoft Word and Outlook.
• Ability to type at least 30 words per minute.
• Strong attention to detail and ability to maintain accuracy while performing repetitive tasks.
• Excellent hand-eye coordination and ability to follow established procedures and document sequencing patterns.
• Ability to lift at least 50 pounds and perform physical tasks such as standing, reaching, twisting, sealing envelopes, scanning, opening mail, stacking, sorting, filing, reading, un-stapling, and paper-clipping.
• Dependable, organized, and able to work effectively in a structured team environment.

Preferred Qualifications

• Experience with records management, document imaging, mailroom operations, file archiving, or government administrative support.
• Experience operating high-speed scanning equipment.
• Familiarity with FedEx, UPS, USPS, or other carrier shipping processes.
• Experience using manual or electric pallet jacks in an office, records, warehouse, or production support setting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.