RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST) - 76002121

State of Florida; Tallahassee (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Annual and Sick Leave

Nine Paid Holidays

State Health and Life Insurance

Educational Benefits

Contributory Retirement Plan

Job summary

The Florida Department of Highway Safety and Motor Vehicles invites applications for a Records Specialist (WT: Motorist Services Specialist) in Tallahassee. The role involves data entry on FRVIS and ORION to issue titles and update vehicle records.

You will review applications for accuracy, handle high-volume transactions, and support customers while adhering to state procedures. Strong skills in Outlook, Excel, Word, and data entry are required, with FRVIS or ORION experience preferred.

Qualifications

• Proficiency in Microsoft Outlook, Excel and Word.
• Typing and data entry skills with accuracy.
• Ability to multi-task and follow written and oral instructions.
• Experience using FRVIS and ORION is preferred.
• Experience delivering customer service.

Responsibilities

• Key data in FRVIS/ORION to issue titles and update records.
• Review applications and titles for accuracy and signatures.
• Process high-volume tasks and maintain data quality.

Skills

Microsoft Outlook

Excel

Word

Typing

Data entry

Multi-tasking

Follow instructions

Office equipment

Communication

Customer service

Tools

FRVIS

ORION

Job description

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RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST) - 76002121

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:882007

Agency: Highway Safety and Motor Vehicle

Working Title: RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST) - 76002121

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

Contact Person: Joanna Walker, [phone], [e-mail]

The Organization

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include

• Annual and Sick Leave Package
• Nine Paid Holidays
• State Health and Life Insurance
• Educational Benefits
• Contributory Retirement Plan

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers .

If you're seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV!

Duties and Responsibilities

The incumbent will be authorized to key in data on the Florida Real-time Vehicle Information System (FRVIS) and/or Online Registration and Identity Operating Network (ORION) computer terminals or a personal computer to issue titles and to update, reinstate, junk and cancel vehicle title records. The incumbent will also review submitted applications and titles to ensure proper information has been entered and proper signatures are on submitted documentation, duplicate title applications and all high volume and lien satisfaction transactions. If you are self-motivated and great at communicating, you should consider a career opportunity to work with our team!

Knowledge, Skills, and Abilities

• Knowledge of Microsoft Outlook, Excel, and Word.
• Skill in typing and performing data entry.
• Ability to multi-task and organize work assignments.
• Ability to follow written and oral instructions.
• Ability to operate general office equipment to include a personal computer, copier, fax and scanner.
• Skill in reviewing and verifying data for accuracy.

Preferred Qualifications

• Experience using theFlorida Real-time Vehicle Information System (FRVIS).
• Experience using the Online Registration and Identity Operating Network (ORION).Experience Using Microsoft Word, Excel and Outlook to prepare written correspondence such as emails, memos, letters, spreadsheets, and/or reports.
• Experience performing data entry or maintaining electronic databases.
• Experience composing correspondence such as letters, memos, reports or emails.
• Experience providing customer service.

General Information

• The state of Florida hires only U.S. citizens and lawfully authorized alien workers. All selected applicants are required to provide identification and either proof of U.S. citizenship or proof of authorization to work in the U.S. The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) does not participate in employment sponsorship for work visa status (e.g., H-1B) or for Curricular Practical Training (CPT) or Optional Practical Training (OPT, STEM OPT).
• Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.
• In accordance with Section 110.1128, Florida Statutes, male applicants who were required to register with the Selective Service System must provide proof of registration or documentation verifying exemption status during the hiring process.
• The elements of the selection process may include a skill assessment and/or oral interview.
• FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.