Records Specialist - Part Time, Possible Full Time (Onsite)

ACCUFILE, INC.; Boston (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

A records management company in Boston is looking for a qualified individual to manage records, ensure privacy, and support legal teams. The role includes creating and maintaining a records management system, performing data entry, and operating scanning equipment. A successful candidate should have 1-3 years of experience in a legal records environment and strong proficiency in Microsoft Office Suite. This position offers an exciting opportunity for those with a keen eye for detail and organizational skills.

Qualifications

• 1-3 years of records experience required.
• Proficiency in Microsoft Office Suite, especially Excel.
• Ability to lift up to 40 pounds.

Responsibilities

• Create and maintain a records management system.
• Coordinate with legal admins on filing folders.
• Perform data entry as to file status and location.

Skills

Records experience

Microsoft Office Suite proficiency

Scanning equipment experience

Electronic Records System knowledge

Attention to detail

Interpersonal skills

Tools

Aderant software

File Tracker

DMS system

Job description

Responsibilities

• Creating and maintaining a records management system
• Maintaining Firm archives
• Retrieving information from the filing system when requested
• Coordinating with legal admins on filing folders
• Correctly filing folders in file number sequence
• Retrieving files needed for cases
• Answering file queries on location and status
• Update file information in internal Aderant software system
• Perform data entry as to file status and location
• Aid people in retrieving and filing files
• Scan file information into internal DMS system
• Perform quality control on scanned files
• Request files from offsite storage
• Perform other admin tasks as indicated by the Records Manager
• Ability to take on additional records tasks as needed
• Maintain privacy and confidentiality by securing records
• Ensure file area clean and tidy

Qualifications

• 1-3 years of records experience
• Proficiency in Microsoft Office Suite, especially Excel
• Experience using scanning equipment and internal DMS software
• Experience using an Electronic Records System is desirable
• Knowledge of Elite, Aderant and/or File Tracker records management application
• Experience in a legal records environment
• Ability to lift to 40 pounds
• Ability to stand or sit for extended periods of time
• Experience with offsite storage
• Ability to multi-task and prioritize daily workflow
• Strong attention to detail and organizational skills
• Ability to work independently or as part of a team
• Excellent interpersonal skills