Records Specialist II: Enrollment Coordinator

Fielding Graduate University; Oregon; Hybrid; USD 33,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

12 paid holidays

2 weeks paid vacation

Flexible Spending Accounts

Health Savings Account

Retirement contributions

Tuition assistance

Professional development

37.5-hour work week

Flexible scheduling

Job summary

Fielding Graduate University is seeking a Records Specialist II: Enrollment Coordinator to be the first contact for Registrar Office procedures and policies, guiding students from matriculation through their program.

The role centers on managing enrollment records, conferral status, and related documentation in Colleague and Parchment, while advising students and faculty on enrollment verification and requests.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Preferred majors in humanities, social sciences, liberal arts, or business.
• Minimum two years of clerical or administrative experience in higher education, preferably in a Registrar’s office.

Responsibilities

• Provide frontline support on Registrar Office procedures and policies.
• Manage enrollment records, matriculation, and conferral status using Colleague and Parchment.
• Advise students and faculty on enrollment verification requests.
• Collaborate with academic and other departments to support student retention.

Skills

Clerical experience

Administrative support

Enrollment processes

Education

Bachelor’s degree

Equivalent education/experience

Preferred majors: humanities, social sciences, liberal arts, or business

Tools

Colleague

Parchment

Job description

Record Specialist II: Enrollment Coordinator, Office of Registrar

Reports to

Associate Registrar

Position

Regular, Full-Time

Location

Remote

FLSA Status

Non-Exempt

Hiring/Budgeted Salary or Hourly Range

The budgeted salary range that the university reasonably expects to pay for this position is $23.90 - $30.57 Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the university.

Join our outstanding employee community!

Fielding employees enjoy a friendly and dynamic environment with competitive salaries and excellent benefits which include a 37.5-hour work week, flexible scheduling and workplace, 12 paid holidays, 2 weeks’ paid vacation, medical/dental/vision/life insurances, Flexible Spending and Health Savings Accounts, generous retirement contributions after two years of service, Tuition Assistance, and professional development opportunities for all positions.

The applications deadline is November 30, 2026.

Fielding Graduate University is an innovative global community dedicated to educating scholars, leaders, and practitioners in pursuit of a more just and sustainable world. We do this by providing exemplary interdisciplinary programs within a distributed and relational learning model grounded in student-driven inquiry and leading to enhanced knowledge. Fielding has approximately 1,050 students and 175 faculty members residing throughout the United States and internationally. Please visit our website at www.fielding.edu to learn more.

Summary

The Records Specialist II: Enrollment Coordinator serves as a first point of contact for questions regarding Registrar Office procedures and policies and manages records related to student enrollment. The Records Specialist II: Enrollment Coordinator position will possess a comprehensive knowledge of the enrollment process, enabling the incumbent to provide support and guidance to Fielding constituents from matriculation through their chosen program. This position reports to the Associate Registrar and may receive assignments directly from the Registrar.

The Records Specialist II: Enrollment Coordinator position performs a variety of administrative support functions that require extensive knowledge of tracking processes as it relates to the matriculation, enrollment and conferral status of students, and the ability to develop positive interactions with students, alumni, faculty, and program managers. This position’s duties involve the onboarding of new students in Colleague and the production of conferred awards in Parchment for graduates. The position will provide advice and counsel to students and faculty about enrollment confirmation and fulfill requests for documentation such as enrollment verification letters.

All Registrar Office staff are expected to represent Fielding and the student records profession in a positive manner and to collaborate with academic and other departments to contribute to the retention of students.

QUALIFICATIONS

Applicants should have a bachelor’s degree; or an equivalent combination of education and experience that provides the required knowledge, skills and ability. With a major in humanities; social sciences; liberal arts, or business, public, or educational administration is preferred. Minimum two years of clerical or administrative experience in higher education, preferably in a Registrar’s office.

We Are an Equal Opportunity Employer

Equal employment opportunity is a fundamental principle at Fielding. We’re committed to a work environment in which relationships are characterized by dignity, courtesy, and respect. Employment here is based upon personal capabilities and qualifications without discrimination based on race, color, religion, gender (including gender identity and gender expression), sexual orientation, marital status, age, national origin, citizenship status, military/military spouse, or veteran status, disability, or any other protected class as established by law.

Fielding Graduate University is committed to inclusive excellence and encourages diversity and inclusivity in all its enterprises. As an equal opportunity employer committed to social justice, we value and welcome individuals of all ages, abilities, backgrounds, beliefs, genders, gender identities, gender expressions, marital status, national origins, race and ethnicities, religious affiliations, sexual orientations, military/military spouse, or veteran status – and other visible and nonvisible differences. We seek employees who are committed to creating a respectful, welcoming, and inclusive environment for all community members.