Records Specialist: Admin & File Management | PTO & Benefits

Friendsofkerhonkson; Minneapolis (MN); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions is seeking a Records and Office Services Specialist in Minneapolis to manage file creation, circulation, storage, and retention. You will support RMS processes, offsite storage preparation, and client file transfers, while handling mail, facilities, and receptionist tasks in a fast-paced environment.

The role requires at least 1 year in records or customer service, familiarity with FileTrail or similar RM systems, and the ability to lift up to 40 lbs.

Qualifications

• High school diploma or GED required.
• 1 year of work experience in a customer services field or records-related role.
• Familiarity with records management systems and digitization processes.

Responsibilities

• Register new files and track circulation in RMS database.
• Prepare inactive files for storage or digitization and perform file culling.
• Inventory files at client facilities or offsite storage.
• Assist with retention and file transfer activities; prepare indexes and shipments.
• Prepare reports on Records Department activity; track charges and logs.
• Support mail, facilities, and receptionist services as needed.

Skills

Customer service

Multitask

Communication

Attention to detail

Physically capable

Education

High School Diploma or GED

Tools

FileTrail

iManage Records Manager

Autonomy Records Manager

LegalKey

NetDocument

OpenTEXT DM

Job description

Opensity Solutions is seeking a Records and Office Services Specialist in Minneapolis to manage file creation, circulation, storage, and retention. You will support RMS processes, offsite storage preparation, and client file transfers, while handling mail, facilities, and receptionist tasks in a fast-paced environment.

The role requires at least 1 year in records or customer service, familiarity with FileTrail or similar RM systems, and the ability to lift up to 40 lbs.