Records Specialist 1 - SCI Laurel Highlands

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 37,000 - 46,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Corrections seeks a Records Specialist 1 for the SCI Laurel Highlands site. You will help maintain inmate records, assist with identification and recordkeeping, and support accuracy and compliance across multiple data sources.

The role involves data entry, records review, inmate processing, transport support, and coordination with staff and partner agencies. It is a full-time, non-telework position with a starting salary of $41,506 annually.

Qualifications

• Two years of clerical or correctional custodial experience, or an equivalent combination of experience and training.
• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement and be able to perform essential job functions.
• You must pass a background investigation and CJIS compliance requirements.

Responsibilities

• Record maintenance: Collect and review information to keep inmate records accurate and current.
• Information review: Cross-reference records and court documents to verify accuracy and support updates.
• Inmate processing: Interview, photograph, and fingerprint inmates and gather required information.

Job description

The Department of Corrections (DOC) is seeking a driven Records Specialist 1 to join the team at the State Correctional Institution (SCI) at Laurel Highlands. This position offers the opportunity to build valuable experience while playing an important role in maintaining critical inmate records and information. Each day brings new challenges, opportunities to learn, and the chance to contribute to work that has a real impact. Join a team that values accuracy, professionalism, and continuous learning.

As a Records Specialist 1, you will help maintain inmate records and assist with activities that support accurate recordkeeping, inmate identification, and inmate movement. Your work will help ensure important information is reviewed, updated, and shared with the appropriate individuals and agencies. As a Records Specialist 1, you will perform the following duties:

• Record Maintenance: Collect and review information from multiple sources to help keep inmate records accurate and current
• Information Review: Cross-reference records, court documents, and related information to verify accuracy and support record updates
• Inmate Processing: Assist with interviewing, photographing, and fingerprinting inmates while gathering required information and explaining procedures
• Data Entry: Enter approved record changes into tracking systems and relay required information to staff and partner agencies
• Transport Support: Assist with arrangements for inmate transportation and releases while confirming authorizations and identification requirements

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You will not have the option to telework in this position.
• Salary:Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506.00 (before taxes).

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of clerical or correctional custodial experience;or
• An equivalent combination of experience and training.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test oncefor this posting.
• Your results will be provided via email.