Records Specialist 1 - SCI Chester

Commonwealth of Pennsylvania; Chester (Delaware County); On-site; USD 42,000 - 62,000; Full time

Job summary

Commonwealth of Pennsylvania in Chester, PA is seeking a Records Specialist 1 to support accurate inmate records and verification processes. The role focuses on maintaining records, photo processing, and coordinating transport within the SCI Chester facility.

Join a structured, full-time team dedicated to precision and proper identification of individuals. The position requires two years of clerical or custodial experience, PA residency, and CJIS clearance.

Qualifications

• Two years of clerical or correctional custodial experience; or an equivalent combination of experience and training.
• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement.
• CJIS background clearances are required.
• Veterans' employment preferences may apply.

Responsibilities

• Record maintenance: collect information and update inmate records from multiple data sources.
• Data verification: review documents and confirm accuracy with parole, police, and court agencies.
• Identification support: participate in interviewing, photographing, and fingerprinting inmates.
• Photo processing: process photos and fingerprints to meet registration requirements.
• Transport coordination: help arrange inmate transport and verify authorization and identity before release.

Skills

Clerical experience

Custodial experience

Job description

Salary

$41,506.00 - $61,927.00 Annually

Location

Delaware County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2026-61625-47611

Department

Department of Corrections

Division

CR CHS Inmte Svcs

Opening Date

10/27/2026

Closing Date

11/10/2026 11:59 PM Eastern

Job Code

47611

Position Number

00268224

Union

AFSCME

Bargaining Unit

A1

Pay Group

ST04

Bureau / Division Code

00112260

Bureau / Division

State Correctional Institution at Chester

Worksite Address

500 E. 4th Street

City

Chester, Pennsylvania

Zip Code

19013

Contact Name

Ronda Hugaboom

Contact Phone

717.307.3234

Contact Email

[e-mail]

THE POSITION

Are you ready to put your organizational skills to work where precision matters? The Records Specialist 1 position with the Department of Corrections (DOC) offers a great opportunity to support accuracy and organization at the State Correctional Institution (SCI) at Chester. This role helps keep important inmate information up to date and reliable. It is a meaningful way to build strong skills while contributing to facility operations. Join a team that values careful work, teamwork, and steady growth!

DESCRIPTION OF WORK

This role supports the maintenance and verification of inmate records to ensure accurate information is collected, reviewed, and communicated. It involves working with multiple sources of data and assisting with identification and transportation processes. As a Records Specialist 1, you will perform the following duties:

• Record Maintenance: Collect information and update inmate records using multiple data sources
• Data Verification: Review documents and confirm accuracy with parole, police, and court agencies
• Identification Support: Participate in interviewing, photographing, and fingerprinting inmates for proper identification
• Photo Processing: Process photographs and fingerprints to meet registration requirements for specific offender groups
• Transport Coordination: Help arrange inmate transport and confirm authorization and identity before release

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary:Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirement:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.