Records Specialist 1 - SCI Fayette

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 36,000 - 48,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Corrections seeks a Records Specialist 1 to maintain and verify inmate records, supporting decisions and daily operations within the State Correctional Institution (SCI) at Fayette. You will work to ensure accurate documentation for staff, inmates, and others relying on reliable records.

Responsibilities include updating records, reviewing court orders, assisting with intake processes, coordinating transport, and performing related tasks.

Responsibilities

• Record updates: collect information from multiple sources and confirm accuracy across DOC, Pennsylvania Parole Board, Pennsylvania State Police, and court systems
• Court review: examine court orders and documents to identify actions related to release, confinement changes, or credit adjustments
• Intake support: assist with interviewing, photographing, and fingerprinting inmates while explaining policies and procedures
• Transport assistance: help coordinate inmate transport arrangements and verify required authorization and official identity
• Other duties: complete additional tasks that support records accuracy and daily operations

Job description

Do you want to begin a career where your focus and accuracy help keep important information flowing smoothly throughout a correctional institution? As a Records Specialist 1 for the Department of Corrections, you will help maintain records that guide major decisions at the State Correctional Institution (SCI) at Fayette. Your work will support staff, inmates, and others who depend on clear and reliable documentation. Step into a role where your efforts contribute to order and safety every day.

This position helps maintain and verify inmate records to support accurate decisions and smooth operations within the facility. As a Records Specialist 1, you will perform the following duties:

• Record Updates: Collect information from various sources and confirm accuracy across DOC, Pennsylvania Parole Board, Pennsylvania State Police, and court systems
• Court Review: Examine court orders and documents to identify actions related to release, confinement changes, or credit adjustments
• Intake Support: Assist with interviewing, photographing, and fingerprinting inmates while explaining policies and procedures
• Transport Assistance: Help coordinate inmate transport arrangements and verify required authorization and official identity
• Other Duties: Complete additional assigned tasks that support records accuracy and daily operations

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5-hour work week
• Work hours are 8:0 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.