Medical Records Assistant - SCI Phoenix

Commonwealth of Pennsylvania; Collegeville (PA); On-site; USD 37,000 - 46,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Corrections seeks a Medical Records Assistant for SCI Phoenix in Collegeville, PA. The role focuses on preparing and maintaining accurate medical records to support healthcare operations.

You will work with electronic and paper records, ensuring accuracy and compliance within the health information system. Responsibilities include record preparation, data extraction, file transfers, archiving, and reporting.

Qualifications

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding.
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program.
• An equivalent combination of experience and training.

Responsibilities

• Record Management: Prepare, update, and review electronic, paper, and film medical records for accuracy and completeness.
• Information Processing: Upload, extract, and merge data in the electronic health record system while ensuring compliance with standards.
• Record Handling: File, issue, and transfer health records and complete documentation for inmate movement and information requests.
• Archiving Duties: Maintain and archive inactive records and ensure accurate transfer of records to the State Records Center.
• Reporting Tasks: Update tracking logs and prepare statistical reports to support medical operations.

Skills

Clerical experience

Medical records

Medical transcription

Education

Medical records program

Job description

$41,506.00 - $61,927.00 Annually

Montgomery County, PA

Civil Service Permanent Full-Time

CS-2026-61224-39000

Department of Corrections

CR PHX Med

10/21/2026

11/4/2026 11:59 PM Eastern

39000

00132292

AFSCME

A1

ST04

00115430

Department of Corrections - SCI Phoenix

1200 Mokychic Drive

Collegeville, Pennsylvania

19426

Ronda Hugaboom

717.307.3234

[e-mail]

THE POSITION

As a Medical Records Assistant with the Department of Corrections (DOC), you will contribute to the smooth operation of health care services every day. Your work will help ensure that vital medical information is handled with care and precision. You will be part of a team at the State Correctional Institution (SCI) at Phoenix that relies on your dedication and attention to detail. Take this opportunity to grow your skills while serving a meaningful mission!

DESCRIPTION OF WORK

This position focuses on preparing and maintaining accurate medical records that support healthcare operations at SCI Phoenix. As a Medical Records Assistant, you will perform the following duties:

• Record Management: Prepare, update, and review electronic, paper, and film medical records for accuracy and completeness
• Information Processing: Upload, extract, and merge data in the electronic health record system while ensuring compliance with standards
• Record Handling: File, issue, and transfer health records and complete documentation for inmate movement and information requests
• Archiving Duties: Maintain and archive inactive records and ensure accurate transfer of records to the State Records Center
• Reporting Tasks: Update tracking logs and prepare statistical reports to support medical operations

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding; or
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program; or
• An equivalent combination of experience and training.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirement:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.