Medical Records Supervisor — Lead Health Data & Compliance

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 42,000 - 52,000; Full time

Job summary

Commonwealth of Pennsylvania's SCI Laurel Highlands seeks a Medical Records Supervisor to lead staff and oversee inmate health records, ensuring accuracy and compliance with policies, laws, and AHIMA standards.

This role requires RHIT or RHIA certification (or eligibility), plus completion of required AHIMA education and CJIS background checks. Work hours are 7:30 AM–3:30 PM, Monday–Friday; telework is not available.

Qualifications

• This position requires RHIT or RHIA certification (or eligibility) with AHIMA.
• Basic training completion in Elizabethtown, PA and CJIS background check are required.
• Ability to lead staff and manage medical records with accuracy and compliance.

Responsibilities

• Supervise staff and guide daily workflow.
• Maintain inmate health records and ensure policy compliance.
• Handle record requests and prepare information for legal needs.
• Review documentation for accuracy and coordinate corrections.
• Prepare reports and support quality assurance activities.
• Contribute to improvements in record maintenance methods.

Skills

Leadership

Attention to detail

Staff supervision

Records management

Education

RHIT/RHIA certification

Job description

As the Medical Records Supervisor for SCI Laurel Highlands, you will join a dedicated Department of Corrections team that values careful attention to detail. This role gives you the chance to lead others and ensure that important medical information is handled correctly. Your efforts will help maintain smooth operations and support quality health care. This is a job where your leadership and organization truly make a difference.

This position oversees the development and maintenance of inmate medical records at SCI Laurel Highlands and participates in the work of staff members as needed. As a Medical Records Supervisor, you will perform the following duties:

• Supervise Staff: Manage and guide staff, review assignments, provide training, and support daily workflow
• Maintain Records System: Organize and monitor inmate health records to ensure compliance with policies, laws, and standards
• Handle Record Requests: File, withdraw, issue, and transfer medical records and prepare information for legal or administrative needs
• Review Documentation: Examine medical records for accuracy, identify problems, and notify appropriate staff for corrections
• Prepare Reports: Compile statistical data, create summaries, and support management reviews
• Support Quality Assurance: Participate in quality assurance activities and recommend improvements to record maintenance methods

Interested in learning more? Additional details regarding this position can be found in theposition description.

Work Schedule and Additional Information:

• Full-time employment, 37.5-hour work week
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You will not have the option to telework in this position.
• Salary:Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $46,827 (before taxes).
  • However, a higher salary may be established in accordance with the applicable collective bargaining agreement
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Special Requirements:

• This position requires possession of a valid Registered Health Information Technician (RHIT) certificate or a Registered Health Information Administrator (RHIA) certificate issued by the American Health Information Management Association (AHIMA), or eligibility for certification including completion of an AHIMA approved RHIT or RHIA Health Information Management education program.

Post Employment Requirement:

• Employees who meet the Necessary Special Requirement based on the eligibility option for the RHIT or RHIA certification must obtain one of these certifications within 12 months of employment.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• PA residency requirementis currently waived for this title.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date.Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review theGuidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.