Records Specialist 1 - SCI Chester

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 37,000 - 46,000; Full time

Job summary

Commonwealth of Pennsylvania's Department of Corrections seeks a Records Specialist 1 at SCI Chester to maintain and verify inmate records, ensuring accuracy across multiple data sources and agencies. You will assist with identification processes and data handling to support facility operations.

Typical schedule is full-time, 37.5 hours weekly, 8:00 AM to 4:00 PM, Monday through Friday, with no telework. The role emphasizes careful record-keeping, attention to detail, and teamwork while

Qualifications

• Two years of clerical or correctional custodial experience or an equivalent combination of experience and training.
• Successful completion of basic training in Elizabethtown, PA.
• You must meet the PA residency requirement.
• You must pass a background investigation and meet CJIS compliance requirements.

Responsibilities

• Record maintenance: Collect information and update inmate records using multiple data sources.
• Data verification: Review documents and confirm accuracy with parole, police, and court agencies.
• Identification support: Interview, photograph, and fingerprint inmates for proper identification.
• Photo processing: Process photographs and fingerprints to meet registration requirements for specific offender groups.
• Transport coordination: Help arrange inmate transport and confirm authorization and identity before release.

Job description

Are you ready to put your organizational skills to work where precision matters? The Records Specialist 1 position with the Department of Corrections (DOC) offers a great opportunity to support accuracy and organization at the State Correctional Institution (SCI) at Chester. This role helps keep important inmate information up to date and reliable. It is a meaningful way to build strong skills while contributing to facility operations. Join a team that values careful work, teamwork, and steady growth!

This role supports the maintenance and verification of inmate records to ensure accurate information is collected, reviewed, and communicated. It involves working with multiple sources of data and assisting with identification and transportation processes. As a Records Specialist 1, you will perform the following duties:

• Record Maintenance: Collect information and update inmate records using multiple data sources
• Data Verification: Review documents and confirm accuracy with parole, police, and court agencies
• Identification Support: Participate in interviewing, photographing, and fingerprinting inmates for proper identification
• Photo Processing: Process photographs and fingerprints to meet registration requirements for specific offender groups
• Transport Coordination: Help arrange inmate transport and confirm authorization and identity before release

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirement:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.