Records & Scanning Specialist – Data & Filing

Florida; Tallahassee (FL); On-site; USD 35,000 - 37,000; Full time

Job summary

The Florida Department of Financial Services in Tallahassee, FL seeks a Records Specialist to manage daily mail processing and scanning into the division's system. This role requires attention to detail, data handling, and timely delivery of checks and files.

Key duties include pre-indexing, scanning, and organizing documents, with a standard 8:00 AM–5:00 PM schedule. Applicants should have a high school diploma and basic MS Office skills for daily tasks.

Qualifications

• Knowledge of the principles and techniques of effective communication.
• Ability to collect, record and analyze data relating to records or procedures.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively and establish working relationships.

Responsibilities

• Receives incoming mail and processes daily for scanning.
• Scans documents into the Division’s insurance management system.
• Pre-indexes scanned documents into proper document queues.
• Records receipt of incoming checks in logs and delivers daily by 4:00 pm.
• Prepares existing paper files for scanning and scans into the system.
• Performs other related duties as required.

Skills

Effective communication

Data organization

Data analysis

Problem solving

Report writing

Decision making

Policy understanding

Planning coordination

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Florida Department of Financial Services in Tallahassee, FL seeks a Records Specialist to manage daily mail processing and scanning into the division's system. This role requires attention to detail, data handling, and timely delivery of checks and files.

Key duties include pre-indexing, scanning, and organizing documents, with a standard 8:00 AM–5:00 PM schedule. Applicants should have a high school diploma and basic MS Office skills for daily tasks.