RECORDS SPECIALIST - 43000857

Florida; Tallahassee (FL); Sur place; USD 35 000 - 37 000; Plein temps

Résumé du poste

The Florida Department of Financial Services in Tallahassee, FL seeks a Records Specialist to manage daily mail processing and scanning into the division's system. This role requires attention to detail, data handling, and timely delivery of checks and files.

Key duties include pre-indexing, scanning, and organizing documents, with a standard 8:00 AM–5:00 PM schedule. Applicants should have a high school diploma and basic MS Office skills for daily tasks.

Qualifications

• Knowledge of the principles and techniques of effective communication.
• Ability to collect, record and analyze data relating to records or procedures.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively and establish working relationships.

Responsabilités

• Receives incoming mail and processes daily for scanning.
• Scans documents into the Division’s insurance management system.
• Pre-indexes scanned documents into proper document queues.
• Records receipt of incoming checks in logs and delivers daily by 4:00 pm.
• Prepares existing paper files for scanning and scans into the system.
• Performs other related duties as required.

Connaissances

Effective communication

Data organization

Data analysis

Problem solving

Report writing

Decision making

Policy understanding

Planning coordination

Formation

High School diploma or equivalent

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

Description du poste

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885244

Working Title: RECORDS SPECIALIST - 43000857

**OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY**

CLASS TITLE: RECORD SPECIALIST

DIVISION: RISK MANAGEMENT

BUREAU: RISK FINANCING & LOSS PREVENTION

CITY: TALLAHASSEE

COUNTY: LEON

Requirements:

• High School diploma or its equivalent.
• Six (6) months of experience with Microsoft Office Word, Excel, and Outlook.
• Ability to lift 25 pounds.

Preferences:

• Experience performing document indexing.
• Experience in performing the scanning and/or digitizing of documents.
• Post-secondary degree from an accredited college or university.
• Professional administrative certification.

MINIMUM QUALIFICATIONSFOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods for organizing and presenting data.
• Ability to collect, record and analyze data relating to records or operational procedures.
• Ability to utilize problem-solving techniques.
• Ability to prepare reports.
• Ability to make decisions in a timely manner.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

SPECIAL NOTES:

This position is located in our Tallahassee, FL office. The work hours are from 8:00 AM to 5:00 PM, Monday-Friday.

The annual salary range for this position is $34,760.00 - $37,050.00.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BRIEF DESCRIPTION OF DUTIES:

Receives incoming mail from DFS’s mailroom and processes daily. Processing includes identifying and examining damaged mail documents and accurately sorting and preparing documents for scanning into the Division’s insurance management system.

Scans incoming mail and documents produced by bureau staff daily into the Division’s insurance management system. Documents are properly sorted onto shelves and prepared for the scanning process. Replenishes bar code sheets, boxes scanned records and store them daily.

Pre-indexes scanned documents into the proper document queues to be processed by adjusting staff.

Accurately records the receipt of all incoming checks in the check logs created by the Trust Fund Management Section. Maintains the log by fiscal year. Deliver all checks to the Trust Fund Management Section daily by 4:00 pm.

Assists with preparing existing paper files for scanning. Preparation includes removing duplicates, removing staples and paperclips, removing creases or wrinkles in paper, copying odd-sized documents, etc. Scan existing paper files into the Division’s insurance management system.

Performs other related work as required.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.