Records & Scanning Specialist - Data & Documents

My Florida Families; Tallahassee (FL); On-site; USD 35,000 - 37,000; Full time

Job summary

Florida Department of Financial Services in Tallahassee seeks a Records Specialist to manage incoming mail, scan documents into the insurance management system, and pre-index records for processing. The role emphasizes accuracy, organization, and timely reporting.

The position requires a high school diploma, basic MS Office skills, and ability to lift 25 pounds, with a Monday–Friday 8:00 AM–5:00 PM schedule. Salary ranges from $34,760 to $37,050 per year.

Qualifications

• High school diploma or its equivalent.
• Six (6) months of experience with Microsoft Office Word, Excel, and Outlook.
• Ability to lift 25 pounds.

Responsibilities

• Receives incoming mail and processes daily.
• Scans documents into the division’s insurance management system.
• Pre-indexes scanned documents into proper queues for processing.
• Records receipt of all incoming checks in logs and delivers by 4:00 pm daily.
• Assists with preparing paper files for scanning and digitization.
• Performs other related work as required.

Skills

Communication principles

Data presentation

Data collection/recording

Problem-solving

Report preparation

Timely decision-making

Policies & procedures

Planning & organizing

Effective communication

Interpersonal relationships

Education

High school diploma

Post-secondary degree

Professional administrative certification

Tools

Microsoft Office (Word)

Microsoft Excel

Microsoft Outlook

Job description

Florida Department of Financial Services in Tallahassee seeks a Records Specialist to manage incoming mail, scan documents into the insurance management system, and pre-index records for processing. The role emphasizes accuracy, organization, and timely reporting.

The position requires a high school diploma, basic MS Office skills, and ability to lift 25 pounds, with a Monday–Friday 8:00 AM–5:00 PM schedule. Salary ranges from $34,760 to $37,050 per year.