Entry-Level Records Scanning & Filing Specialist

Dollar Bank; Green (OH); On-site; USD 21,000 - 30,000; Full time

Job summary

Dollar Bank in Green, Ohio seeks an Electronic Records Specialist I to manage electronic storage of documents, including scanning, parsing, and indexing in the bank's document management system.

You will also handle mail flow duties, maintain custody of paper loan files and original notes, and ensure timely processing to support other departments while upholding accuracy and security standards.

Qualifications

• High School Diploma or GED is required.
• Excellent interpersonal and professional manner.
• Proficient computer skills and math aptitude.
• Knowledge of document scanning, parsing and committing.
• Ability to identify loan documentation for scanning and parsing.
• Ability to manage time, meet deadlines, and work independently.
• Excellent written and verbal communication skills.
• Detail-oriented with strong organizational skills.
• Must lift 25–30 pounds and stand for long periods.
• Data entry accuracy of at least 35 npm.

Responsibilities

• Scan and parse retail loan documents into the bank's system.
• Establish collateral files to house documents such as original notes and security agreements.
• Process and scan daily payoffs to satisfy loans without paper.
• Decide on destruction of wet-signed documents at payoff.
• Maintain file tracking and retrieval of papers and notes.
• Collect and route department mail via automated postage.
• Perform secondary review on critical documents before committing.
• Handle courteous phone inquiries.
• Follow operational procedures and policies daily.
• Retrieve and return requested files; monitor out-time and reminders.
• Box and ship files to offsite storage; manage all scanning tasks.

Skills

Interpersonal skills

Professional demeanor

Time management

Attention to detail

Written and verbal communication

Organization

Independent work

Math aptitude

Data entry accuracy

Education

High School Diploma or GED

Tools

Document management system

Scanning equipment

Automated postage machine

Job description

Dollar Bank in Green, Ohio seeks an Electronic Records Specialist I to manage electronic storage of documents, including scanning, parsing, and indexing in the bank's document management system.

You will also handle mail flow duties, maintain custody of paper loan files and original notes, and ensure timely processing to support other departments while upholding accuracy and security standards.