Records Retention Supervisor — Lead Digitization & Compliance

Commonwealth-of-Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 42,000 - 63,000; Full time

Benefits offered by this job

Telework option

Equal employment opportunity

Job summary

The Commonwealth of Pennsylvania's Public Utility Commission is seeking a Clerical Supervisor to lead the Records Retention Section in the Secretary's Bureau, ensuring records are maintained, accessible, secure, and preserved. This role supervises daily workflow and guides activities to meet schedules, rules, and procedures.

The position offers full-time hours 8:00 AM to 4:30 PM, with a 60-minute lunch and potential part-time telework eligibility subject to eligibility and location.

Qualifications

• One year as Clerical Supervisor 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) or
• One year as Clerical Assistant 3 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) or
• Two years as Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) or
• An equivalent combination of experience and training.

Responsibilities

• Staff Supervision: Oversee Records Retention staff and direct daily workflow
• File Management: Administer file purging and ensure all actions follow established retention schedules
• System Oversight: Implement record systems and maintain adherence to all Commission requirements
• Access Authorization: Approve personnel access to records and coordinate transfers to the State Records Center or Archives
• Information Liaison: Share updates between PHMC and the Commission and participate in related meetings and training
• Digitizing Coordination: Supervise staff engaged in the digitizing project converting microfilmed records to digital scans and authorize records to be placed online at the Commission's website for public review

Skills

Staff Supervision

File Management

System Oversight

Access Authorization

Information Liaison

Digitizing Coordination

Job description

The Commonwealth of Pennsylvania's Public Utility Commission is seeking a Clerical Supervisor to lead the Records Retention Section in the Secretary's Bureau, ensuring records are maintained, accessible, secure, and preserved. This role supervises daily workflow and guides activities to meet schedules, rules, and procedures.

The position offers full-time hours 8:00 AM to 4:30 PM, with a 60-minute lunch and potential part-time telework eligibility subject to eligibility and location.