Records Retention Supervisor — Lead, Digitalization & Access

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Telework option

Job summary

The Commonwealth of Pennsylvania's Public Utility Commission seeks a Clerical Supervisor to lead the Records Retention Section in the Secretary's Bureau, ensuring records are maintained, accessible, secure, and preserved.

You will supervise staff, manage record flow, and ensure compliance with schedules and procedures while coordinating digitizing projects and transfers to the State Records Center or Archives.

Qualifications

• One year as a Clerical Supervisor 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year as a Clerical Assistant 3 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Two years as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• An equivalent combination of experience and training.

Responsibilities

• Oversee Records Retention staff and direct daily workflow.
• Administer file purging and ensure actions follow established retention schedules.
• Implement record systems and maintain adherence to all Commission requirements.
• Approve personnel access to records and coordinate transfers to the State Records Center or Archives.
• Share updates between PHMC and the Commission and participate in related meetings and training.
• Supervise staff engaged in the digitizing project converting microfilmed records to digital scans and authorize records to be placed online at the Commission's website for public review.

Job description

The Commonwealth of Pennsylvania's Public Utility Commission seeks a Clerical Supervisor to lead the Records Retention Section in the Secretary's Bureau, ensuring records are maintained, accessible, secure, and preserved.

You will supervise staff, manage record flow, and ensure compliance with schedules and procedures while coordinating digitizing projects and transfers to the State Records Center or Archives.