Records Management Specialist (Washington, D.C.)

Ardent Eagle Solutions; Washington, Baltimore (District of Columbia, MD); Hybride; USD 60 000 - 70 000; Plein temps

Résumé du poste

Ardent Eagle Solutions seeks Records Management Specialists to support the U.S. Department of Commerce's EDA records program.

Responsibilities include inventories, audits, electronic records, and training to ensure compliance, control, and sustainable processes. Role involves collaboration with senior records managers and stakeholders across Headquarters and regional offices, with primary on-site/hybrid work in Washington, DC and potential nationwide deployment.

Qualifications

• 4+ years of related professional experience in records management or information governance.
• Experience with NARA retention policies, schedules, or records management requirements.
• Familiarity with electronic records and digital repositories such as SharePoint or email systems.
• Ability to organize, track, review, and reconcile large volumes of records accurately.
• Strong written and verbal communication skills.
• Prior federal contracting experience preferred.

Responsabilités

• Support Senior Records Managers in assessing, redesigning, and executing EDA's Records Management Program.
• Assist with the analysis, development, and review of administrative operating procedures.
• Support records management activities, management plans, reports, and program documentation.
• Participate in records inventories, audits, and reconciliations.
• Identify and document records series, owners, formats, volumes, locations, restrictions, and applicable records schedules.
• Coordinate and track document requests in accordance with applicable NARA and Federal Records Center guidance.
• Support classification reviews, as required.
• Respond to customer requests for records, documents, or records management assistance.
• Digitize analog records into electronic formats in accordance with applicable NARA standards.
• Support preparation of expired records for authorized destruction or other disposition.
• Perform records receipt, storage, indexing, and inventory activities.
• Conduct quality control reviews of records and box contents.
• Perform inventory reconciliations and assist with identifying discrepancies or corrective actions.
• Support digital and electronic records activities involving email, electronic messages, shared drives, SharePoint, and other repositories.
• Assist in developing SOPs, desk guides, checklists, training materials, and other records management resources.
• Coordinate schedules for deliverables, reviews, briefings, and other program activities.
• Assist with progress reporting, transition activities, and knowledge transfer.
• Collaborate with geographically dispersed Government and contractor personnel to support consistent records management practices across EDA.

Connaissances

Records management

Attention to detail

Communication skills

Collaboration

Policy interpretation

Formation

Bachelor's degree in a related field

Outils

SharePoint

Email systems

NARA repositories

Description du poste

Overview

Ardent Eagle Solutions (AES) is seeking Records Management Specialists to support a competitive federal contracting opportunity with the U.S. Department of Commerce (DOC), Economic Development Administration (EDA). The Records Management Specialist will support the assessment, modernization, and ongoing execution of EDA's Records Management Program. Working alongside senior records management personnel and Government stakeholders, this position will assist with records inventories, audits, electronic records management, document control, disposition activities, administrative procedures, program documentation, and records management training and sustainment efforts.

Background

EDA requires contractor support to strengthen and standardize records management practices across its Headquarters and six regional offices. The program is intended to improve records inventories and disposition processes, digital and email records controls, process documentation, training, and the overall consistency and sustainability of EDA's Records Management Program.

The work will support a broader effort to establish practical, repeatable records management processes and transfer usable tools and resources to Government personnel.

Responsibilities

• Support Senior Records Managers in assessing, redesigning, and executing EDA's Records Management Program.
• Assist with the analysis, development, and review of administrative operating procedures.
• Support records management activities, management plans, reports, and program documentation.
• Participate in records inventories, audits, and reconciliations.
• Identify and document records series, owners, formats, volumes, locations, restrictions, and applicable records schedules.
• Coordinate and track document requests in accordance with applicable NARA and Federal Records Center guidance.
• Support classification reviews, as required.
• Respond to customer requests for records, documents, or records management assistance.
• Digitize analog records into electronic formats in accordance with applicable NARA standards.
• Support preparation of expired records for authorized destruction or other disposition.
• Perform records receipt, storage, indexing, and inventory activities.
• Conduct quality control reviews of records and box contents.
• Perform inventory reconciliations and assist with identifying discrepancies or corrective actions.
• Support digital and electronic records activities involving email, electronic messages, shared drives, SharePoint, and other repositories.
• Assist in developing SOPs, desk guides, checklists, training materials, and other records management resources.
• Coordinate schedules for deliverables, reviews, briefings, and other program activities.
• Assist with progress reporting, transition activities, and knowledge transfer.
• Collaborate with geographically dispersed Government and contractor personnel to support consistent records management practices across EDA.

Qualifications

Approximately 4 or more years of related professional experience in records management, document management, information management, information governance, administrative records support, or a closely related field.

• Experience working with NARA records retention policies, schedules, or records management requirements.
• Experience supporting records inventories, file plans, records disposition, document control, indexing, digitization, or records reconciliation activities.
• Familiarity with electronic records and common digital repositories, such as shared drives, SharePoint, email systems, or comparable platforms.
• Ability to organize, track, review, and reconcile large volumes of records or information accurately.
• Strong attention to detail and commitment to quality control.
• Ability to interpret established policies and procedures and apply them consistently.
• Strong written and verbal communication skills.
• Ability to collaborate effectively with senior records management personnel, Government stakeholders, and geographically dispersed teams.
• Prior federal records management or federal contracting experience is preferred.

Education

Bachelor's degree in a related field or equivalent combination of education and relevant professional experience.

Location and Work Hours

• This position is expected to be primarily on site/hybrid in Washington, DC and may be performed from locations throughout the United States.
• The position will support EDA Headquarters and/or one or more regional offices located in Philadelphia, Atlanta, Chicago, Austin, Denver, and Seattle.
• Normal work hours are expected to be Monday through Friday during standard business hours, excluding Federal holidays and Government-directed closures.

Travel

Approximately 10% travel is anticipated based on current planning assumptions. Travel may include authorized visits to EDA Headquarters or regional offices to support inventories, assessments, meetings, records activities, training, or other program requirements.

Compensation

Anticipated Salary Range: $60,000- $70,000 annually

This position is being recruited in support of a competitive federal contracting opportunity, and AES is continuing to develop its staffing, labor category, and compensation strategy. Because this position is expected to support a primarily remote workforce and qualified candidates may reside in different geographic markets throughout the United States, compensation expectations may vary considerably by location.

Final compensation will consider factors including geographic market, relevant experience, education, specialized records management expertise, applicable labor category requirements, and contractual and business considerations.

AES welcomes open and collaborative compensation discussions with interested candidates as we evaluate the market and develop an accurate and competitive compensation strategy for this opportunity. The range above represents our current anticipated range and is not a guarantee of a specific salary or compensation level.

Benefits And EEO

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.

Ardent Eagle Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to disability or protected veteran status.