Federal Records Management Specialist – Hybrid (DC)

Ardent Eagle Solutions; Washington, Baltimore (District of Columbia, MD); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Ardent Eagle Solutions seeks Records Management Specialists to support the U.S. Department of Commerce's EDA records program.

Responsibilities include inventories, audits, electronic records, and training to ensure compliance, control, and sustainable processes. Role involves collaboration with senior records managers and stakeholders across Headquarters and regional offices, with primary on-site/hybrid work in Washington, DC and potential nationwide deployment.

Qualifications

• 4+ years of related professional experience in records management or information governance.
• Experience with NARA retention policies, schedules, or records management requirements.
• Familiarity with electronic records and digital repositories such as SharePoint or email systems.
• Ability to organize, track, review, and reconcile large volumes of records accurately.
• Strong written and verbal communication skills.
• Prior federal contracting experience preferred.

Responsibilities

• Support Senior Records Managers in assessing, redesigning, and executing EDA's Records Management Program.
• Assist with the analysis, development, and review of administrative operating procedures.
• Support records management activities, management plans, reports, and program documentation.
• Participate in records inventories, audits, and reconciliations.
• Identify and document records series, owners, formats, volumes, locations, restrictions, and applicable records schedules.
• Coordinate and track document requests in accordance with applicable NARA and Federal Records Center guidance.
• Support classification reviews, as required.
• Respond to customer requests for records, documents, or records management assistance.
• Digitize analog records into electronic formats in accordance with applicable NARA standards.
• Support preparation of expired records for authorized destruction or other disposition.
• Perform records receipt, storage, indexing, and inventory activities.
• Conduct quality control reviews of records and box contents.
• Perform inventory reconciliations and assist with identifying discrepancies or corrective actions.
• Support digital and electronic records activities involving email, electronic messages, shared drives, SharePoint, and other repositories.
• Assist in developing SOPs, desk guides, checklists, training materials, and other records management resources.
• Coordinate schedules for deliverables, reviews, briefings, and other program activities.
• Assist with progress reporting, transition activities, and knowledge transfer.
• Collaborate with geographically dispersed Government and contractor personnel to support consistent records management practices across EDA.

Skills

Records management

Attention to detail

Communication skills

Collaboration

Policy interpretation

Education

Bachelor's degree in a related field

Tools

SharePoint

Email systems

NARA repositories

Job description

Ardent Eagle Solutions seeks Records Management Specialists to support the U.S. Department of Commerce's EDA records program.

Responsibilities include inventories, audits, electronic records, and training to ensure compliance, control, and sustainable processes. Role involves collaboration with senior records managers and stakeholders across Headquarters and regional offices, with primary on-site/hybrid work in Washington, DC and potential nationwide deployment.