Records Management Specialist

ASRC Federal; Kansas City (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

ASRC Federal Agile Decision Sciences (ADS) seeks a Records Management Specialist (RMS 3) to support a digitization center on-site at EPA in Kansas City, MO. You will digitize and catalog large volumes of records, supervise metadata entry, and ensure image quality while coordinating with EPA clients.

Requirements include a Bachelor's degree with 3 years in records management, proficiency in MS Office and SharePoint, and the ability to work in a fast-paced team environment. U.S.

Qualifications

• Bachelor's degree and three years of records management experience.
• NARA Federal Records Management Certificate desirable.
• Proven experience in high-speed/volume scanning of records and using scanning software.
• Experience with records/document cataloging.
• Experience with federal records and FOIA requests is a plus.
• Experience with warehouse logistics is a plus.
• Experience with information technology as it relates to records, data centers, and digitization
• Proficient MS Office including Word, Excel with formulas, PowerPoint, and SharePoint
• Strong experience in Quality Assurance
• Self-motivated and highly organized with great attention to detail
• Customer service and strong organizational skills; ability to work independently and on a team
• Permanent Residency or US Citizenship required for Public Trust clearance
• Physical requirements: extensive movement, lifting up to 40 pounds, and heavy cart handling

Responsibilities

• Digitize large volumes of paper and mixed-media records from receipt through cataloguing, scanning, QA and disposition.
• Prepare record sets for scanning; remove staples and paperclips.
• Learn scanning equipment and recordkeeping software and system requirements.
• Maintain scanning equipment and ensure image quality.
• Catalog/Index metadata in a spreadsheet for upload to a records database.
• Federal records schedule assignment and QA of metadata entry.
• Respond to federal client FOIA or enforcement requests.
• Assist EPA clients with storage procedures and inventories.
• Apply knowledge of agency records management developments for proper disposition.
• Track daily activity data and prepare weekly/monthly reports.
• Follow SOPs and contribute to workflow improvements.
• Identify innovations for records and information support.
• Develop and present trainings to Task Order colleagues and EPA clients

Skills

MS Office

Document handling

Quality Assurance

Communication

Teamwork

Attention to detail

FOIA knowledge

Records management

Data entry

Education

Bachelor's degree in records management

NARA Federal Records Management Certificate

Tools

Scanning software

Recordkeeping software

SharePoint

Data entry systems

Job description

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™

ASRC Federal Agile Decision Sciences (ADS) is seeking Records Management Specialist (RMS 3) to support successful operation of a digitization center scanning records on‑site at EPA's location in EPA's Hunt Midwest SubTropolis Building.

Join our team and be part of a ground‑floor opportunity where you can make an impact. ASRC Federal offers a culture that fosters professional development and recognition of achievement. We offer an excellent benefits package.

Work Location

Kansas City, MO

Requirements

• Bachelor's degree and three years of records management experience.
• NARA Federal Records Management Certificate desirable
• Proven experience in high-speed/volume scanning of records and using scanning software.
• Experience with records/document cataloging.
• Experience with federal records and responding to Freedom of Information Act (FOIA) requests is a plus.
• Any experience with warehouse logistics is a plus.
• Experience with information technology as it relates to records, data centers, and digitization
• Proficient experience with MS Office including Word, Excel with formulas, PowerPoint, and SharePoint
• Strong experience in Quality Assurance
• Self-motivated and highly organized with great attention to detail
• Customer service skills and strong organizational skills with the ability to work independently and on a team, to communicate effectively and courteously with colleagues and customers, and to prioritize and manage multiple on-going projects
• Permanent Residency or US Citizenship is required for the Public Trust clearance
• Physical requirements: Full range of arm movement (e.g., lifting above the head); ability to load paper in a scanner; ability to perform data entry; sit and stand for long periods of time; climb a step ladder to reach higher shelves; ability to lift at least 40 pounds of weight on a semi-daily basis; ability to push or pull up to 650 pounds on a cart, and the ability to bend, stoop, and kneel.

Responsibilities

• The Records Management Specialists will be responsible for working with a team to digitize large volumes of paper and mixed-media records from receipt through cataloguing, scanning, image quality assurance and disposition.
• Preparing record sets for scanning including removing staples, paperclips, etc.
• Learning scanning equipment and software and recordkeeping software and system requirements and capabilities including data entry, records search, and records retrieval
• Maintaining scanning equipment and quality assurance of scanned record images
• Records cataloguing/indexing metadata a spreadsheet for upload to a records database
• Federal records schedule assignment and quality assurance of metadata entry
• Responding to federal client requests for priority digitization requirements to fulfill FOIA or enforcement needs
• Assisting EPA clients with storage procedures and conducting records inventories
• Retaining and using knowledge about agency records management developments, including records schedule updates, for the purposes of cataloguing and proper disposition of records in paper and digital media
• Tracking daily activity data and collecting data for weekly and monthly reports
• Learning and using daily standard operating procedures and work instructions
• Updating for providing recommendations for documentation or providing feedback for improving workflows and work instructions
• Identifying innovations for records and information support
• Developing and presenting trainings to Task Order colleagues and EPA clients

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.