Records Management Specialist - Information Governance & Training

Holland & Knight; Tysons (VA); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical plan

Dental & vision

Life & AD&D insurance

Disability insurance

401(k) with profit sharing

Job summary

Holland & Knight seeks a Records Specialist to join our Tysons team, contributing to records retention, indexing, and compliance in a fast-paced firm environment.

You will maintain the firm’s records management system, coordinate data clean-up tasks, and generate reports for internal clients while ensuring confidentiality and accuracy. Strong organization and communication are essential.

Qualifications

• Bachelor’s Degree or equivalent combination of education and experience.
• 3+ years’ professional experience in positions requiring the maintenance of administrative and client records.
• Prior law firm experience preferred.

Responsibilities

• Files, computerized indexes and maintain records in the firm’s records management system.
• Maintains records systems and procedures to facilitate the orderly operation, retention, and disposition of records.
• May serve as a liaison between users and offsite vendors regarding operational issues.
• Coordinates various data clean-up tasks, including standardizing records classifications.
• Generate reports.
• Assists internal clients with questions or issues related to records management operations.
• Trains new staff and may conduct periodic training sessions for existing staff on departmental processes and procedures.
• Manages sensitive and/or confidential documents.
• Assists with departmental coverage as needed.
• Assists Director of Records with annual reviews of Records Management Program.
• Develop departmental procedures as needed.
• Special projects and duties as assigned.

Skills

Database skills

Independent work

Multi-tasking

Organizational skills

Communication skills

Keyboarding 40 wpm

Education

Bachelor’s Degree or equivalent

Job description

Holland & Knight seeks a Records Specialist to join our Tysons team, contributing to records retention, indexing, and compliance in a fast-paced firm environment.

You will maintain the firm’s records management system, coordinate data clean-up tasks, and generate reports for internal clients while ensuring confidentiality and accuracy. Strong organization and communication are essential.