Records Management Specialist — Data & Compliance

Holland & Knight LLP; Tysons (VA); On-site; USD 36,000 - 54,000; Full time

Job summary

Holland & Knight LLP seeks a Records Specialist in Tysons, VA to organize and maintain firm records, forms and information, including filing, indexing, and reporting. The role may involve liaising with offsite vendors and developing procedures.

You will train staff, handle confidential documents, and support the Records Management Program. A Bachelor’s degree and 3+ years of records experience are required; law firm exposure is preferred.

Qualifications

• Bachelor’s Degree or equivalent required.
• 3+ years of professional experience maintaining administrative and client records.
• Prior law firm experience is helpful.

Responsibilities

• Files, indexes, and maintains records in the firm's records management system.
• Maintains records systems and procedures for retention and disposition of records; liaises with offsite vendors.
• Coordinates data clean-up tasks and standardizes records classifications.
• Generates reports for internal clients and management.
• Assists with questions or issues related to records management operations.
• Trains new staff and may conduct periodic training on procedures.
• Manages sensitive and confidential documents.
• Supports Director of Records with annual reviews of the Records Management Program.

Skills

Computer skills

Initiative

Multitasking

Organizational skills

Oral communication

Typing 40 wpm

Education

Bachelor’s Degree or equivalent

3+ years records management experience

Job description

Holland & Knight LLP seeks a Records Specialist in Tysons, VA to organize and maintain firm records, forms and information, including filing, indexing, and reporting. The role may involve liaising with offsite vendors and developing procedures.

You will train staff, handle confidential documents, and support the Records Management Program. A Bachelor’s degree and 3+ years of records experience are required; law firm exposure is preferred.